Product Attributes

The Product Properties feature in Qoyod allows you to create multiple properties and values for products (such as color, size, length…), link them to products for better organization, and automatically create sub-products, which helps to:

• Improve inventory management

• Organize products with different variations

• Facilitate search and filtering

Here are sequential steps to configure and enable the feature

First: Setting up Product Properties

What are Product Properties?

Product properties are the characteristics that distinguish a product, such as:

• Color

• Size

• Length

• Material
  and others depending on the nature of the business.

Steps to Add a New Product Property

1. Go to Settings from the dropdown menu.

2. Select Product Properties.

3. Click Add New Product Property.

4. Enter the following information:

   • Arabic Name (Example: Color)

   • English Name (Example: color)

   • Description (Example: Color of the product)

5. Click Save.

You can add multiple properties using the same method (such as: Size, Length).

Second: Adding Product Property Values

What are Property Values?

These are the values associated with each property, such as:

• Color property → Red, Blue, Green

• Size property → Small, Medium, Large

Steps to Add Values for a Product Property

1. From Settings → Product Properties.

2. Click View next to the desired property (such as: Color).

3. Click + Add New Property Value.

4. Enter:

   • Arabic Name (Example: Red)

   • English Name (Example: red)

5. Click Save.

You can edit or add new values at any time as needed.

Third: Creating Product Property Groups

What are Property Groups?

Property groups are used to group multiple properties together and apply them all at once to a product, such as:

• Color only

• Size only

• Color / Size

Steps to Create a Property Group

1. Go to Settings → Product Properties.

2. Click Manage Product Property Groups.

3. Click Create Product Property Group.

4. Enter:

   • Arabic Name (Example: Color / Size)

   • English Name

   • Description

5. Select Properties:

   • First Property (Required) such as: Color

   • Second or Third Property (Optional) such as: Size

6. Click Save.

You can create a property group containing only a single property (such as: Color).

Fourth: Assigning Property Groups to Products

Steps to Assign a Property Group to a Product

1. Go to Products and Costs from the dropdown menu.

2. Select Products and Costs.

3. Click Edit next to the desired product (Example: T-Shirt).

4. Select the appropriate Property Group (such as: Color).

5. Save the changes.

What Happens After Assignment?

• The system automatically creates sub-products based on the defined values.

• Examples:

  • Selecting a group (Color):

    • T-Shirt, Red

    • T-Shirt, Blue

  • Selecting a group (Color / Size):

    • Red, Small

    • Red, Large

    • Blue, Small

    • Blue, Large

• New Products:

  • They carry the serial number of the original product, distinguished by adding the property name next to the name, such as: “523314126186 – Red” and thus the product has an independent SKU number.

  • With the property name added next to the name

New products are created with quantities of zero by default.

Fifth: Redistributing Quantities (Re-classifying Product Properties)

What is Re-classification?

It is the process of transferring a quantity from the original product to the sub-products resulting from the properties (such as distributing the T-Shirt quantity between Red and Blue).

Steps to Re-classify Product Properties

1. Go to Products and Costs from the dropdown menu.

2. Select Products and Costs.

3. Click Re-classify Product Properties.

4. Click + Re-classify Product Properties.

5. Enter the following information:

   • Location / Warehouse

   • Date

   • Description

6. Select the original product to be re-classified.

7. The available quantity will be displayed.

8. Enter:

   • Re-classification Quantity

   • New Product (Example: T-Shirt, Red)

9. You can add multiple rows to distribute the quantity across multiple colors or sizes.

10. Click Save.

Impact After Saving

• An automatic accounting entry is created in the journal.

• The quantity and value of the original product decrease.

• The quantity and value of the new product with properties increase.

• The operation appears in Inventory Movements with the name: Re-classification.
  You can access inventory movements by going to the Products and Costs menu, then clicking View next to the product, then clicking the location name, and the product movements will be displayed.

Sixth: Reversing Re-classification Operations

You can reverse a re-classification operation when needed to correct any errors in quantity distribution while maintaining inventory accuracy and accounting values, by clicking the arrow icon next to the product property re-classification operation.

Seventh: Important Notes

• Creating properties and values does not affect inventory until they are assigned to a product.

• Sub-products are only created after assigning a property group to the product by clicking Edit next to the product, filling in the product properties, and saving.

• Re-classification directly affects accounting and inventory.

• All operations are traceable through inventory movements and the journal.

Advantages

• Better organization of products with variations.

• More precise inventory management by color, size, and others.

• Improved search and filtering experience within the system.

• Reduced errors in quantity tracking.

Attached link that illustrates the feature with images: https://releases.qoyod.com/release/YjUiu-myz-smat-almntg