Documenting Expenses Through Simple Invoices, Issuing Disbursement Vouchers, and Related Journal Entries

Qoyod system provides the ability to record expenses through simple invoices and pay them with a payment voucher, with the ability to print.

Steps:

1. Adding a Simple Invoice

   • Go to Purchases

   • Select Simple Invoices

   • Create a new invoice and record the expenses

2. Issue a Payment Voucher

   • After creating the invoice, click on Pay

   • Issue a payment voucher for the required amount

3. Print the Voucher and Invoice

   • After saving the voucher, click on View

   • You can print the invoice through the print icon next to the invoice.

   • You can also print the voucher by going to Purchases and then Vendor Vouchers.

4. How to View and Print Accounting Entries Reflected from Sales Invoices, Simple Invoices, Purchase Invoices, and Payment/Receipt Vouchers

   • After creating a sales invoice, receipt voucher, purchase invoice, or payment voucher and approving it, the accounting entry is automatically created.

   • You can view the entry from the Reports section under the Journal Entry Report.

   • The entry does not appear within the invoice page or within manual accounting entries.

   • The Journal Entry Report is the only place that displays entries for sales invoices and receipt vouchers and provides you with the print option.

   • Draft invoices are not reflected in the reports and no accounting entry is generated for them.

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