Car & Limousine Rental

Management software for car rental and limousine companies

From a small rental office to a limousine company serving corporate accounts, Qoyod runs the financial side of your business. ZATCA-certified e-invoices, recurring invoices for your monthly contracts, and a fleet recorded in the fixed-asset register with monthly depreciation in the books.

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14 days free No credit card required ZATCA compliant

ZATCA-certified invoice

#INV-1284

Recurring invoice

Issued automatically · Monthly

Rental invoices · Riyadh branch

Connected to ZATCA

Monthly revenue

128K SAR

▲ +22%

Invoices issued

▲ This month

Overdue receivables

18,400 SAR

Automatic reminder

VATGeneral Sales Tax

15%

Calculated automatically

Latest invoices 3 of 96

Auto

Recurring invoice #INV-1284

Corporate monthly contract · 5,400 SAR

Issued automatically Cleared

Trip

Limousine invoice #INV-1283

Transport company contract · 12,000 SAR

3 days overdue Reminder sent

Asset

Asset depreciation · Car #CAR-19

Monthly automatic entry · Straight line

Recorded In the books

Qoyod customers

Rental companies trust Qoyod

Rental companies across different activities run their accounts and invoices on Qoyod.

Challenges

Three accounting problems that drain car rental companies

Car rental and limousine accounting has its own shape. Monthly contracts whose invoices repeat, a fleet that represents your largest investment and needs depreciation in the books, and corporate receivables that run late. Qoyod solves three problems that drain your time and your money.

Contract invoices written by hand

Every month the same invoices go out to corporate accounts and long-term renters. A wrong date, a forgotten customer, or an inaccurate tax figure, and the invoice is not cleared.

A fleet without accurate depreciation

Your cars and limousines are your largest investment, yet their book value and consumption are not calculated accurately. Your profit and financial position end up misleading.

Corporate receivables pile up

Corporate accounts pay late with no organised follow-up, and balances do not show clearly in your books. Every late payment is cash locked out of your cycle.

Solutions

The accounting backbone for car rental and limousine companies

Qoyod is accounting software for car rental and limousine companies, and these four capabilities serve you directly: e-invoicing, recurring invoices, the fixed-asset register and depreciation, and cost centers with branches.

ZATCA-certified e-invoicing

Issue rental invoices that are ZATCA compliant, with VATGeneral Sales Tax calculated automatically and a direct link to the Fatoora platform.

Fully ZATCA compliant
VATGeneral Sales Tax calculated automatically
Credit and debit notes when needed
An automatic accounting entry for every invoice

Recurring invoices for monthly rental contracts

Set the recurring invoice once for each monthly contract, and Qoyod issues it on schedule, ZATCA compliant. No manual re-entry every month.

A monthly or periodic schedule set once
ZATCA compliant invoices issued automatically
Email payment reminders to the customer
A matching accounting entry for every cycle

Your fleet in the fixed-asset register

Record every car and limousine in the fixed-asset register with its cost and useful life, and calculate depreciation through automatic periodic entries that reflect the correct book value on your balance sheet.

Vehicles recorded with cost and purchase date
Depreciation calculated through automatic periodic entries
The correct book value on the balance sheet
Cost and useful life tracked per vehicle

Cost centers, branches and reports

Assign each car's revenue and expenses to its own cost center to see its profitability, and run several branches on the same account with ready reports and API access.

Several branches on one account
A cost center per car or group of vehicles
Ready financial reports exported to Excel and PDF
API integration and multi-currency support

Fixed assets

Your fleet is recorded. And its depreciation is calculated

Record every car and limousine in the fixed-asset register, and Qoyod calculates depreciation through automatic periodic entries. The net book value shows on your balance sheet with no manual calculations.

Every vehicle recorded with its cost and purchase date
Periodic depreciation calculated by an automatic entry
Net book value on the balance sheet

Your fixed-asset register

Monthly depreciation

Vehicles and their book values 3 of 18

Car

Car #CAR-04 · Toyota

Cost 95,000 SAR · 5 years

Book 76,000 Depreciating

Vehicle

Limousine #LMO-06

Cost 210,000 SAR · 6 years

Book 175,000 Depreciating

Bus

Coach #BUS-07

Cost 480,000 SAR · 10 years

Book 384,000 Depreciating

Total depreciation this month 22,600 SAR

Sector guides

Accounting guides for every rental activity

Start with the in-depth guide to car rental accounting, or jump to the activity that fits you from the rest of the rental businesses Qoyod serves.

Car rental

The in-depth guide to fleet accounting

Heavy equipment rental

Large assets and accurate depreciation

Tent rental

Seasonal and recurring invoices

Event halls and venues

Invoices, packages and tax

Furnished apartments

Daily and monthly invoices

Bus rental

Group invoices and fleet

Real success stories

Used by business owners and accountants

More than 25,000 Saudi businesses rely on Qoyod every day.

25K+

Saudi businesses

100K+

monthly users

25M+

monthly transactions

10+

years in the market

One of the clearest and easiest programs to use, and the best part is 24/7 customer service with fast response times. You truly deserve a million stars, not just five.

Mohammed J.

Co-founder

Business owners

An outstanding program. I've been using it for about 4 years and it's still one of the best, with excellent support and reporting. I recommend it.

Asbah A.

Accounting manager

Accountants

An excellent program. The customer service team is professional and goes out of their way to help with every detail. A standout service. I recommend it to every company. Easy to use.

Mohammed S.

Operations manager

Operations managers

I've been their customer for years and I'm very pleased. Support is always available whenever I need anything, and the system is easy to use. I was struggling before, and with them, honestly, I'm comfortable.

E. Meed

Accounting manager

Accountants

More than great, with smooth and continuous updates. Fast to load and work in, easy to use, and serves every type of business.

Mohammed A.

Auditor

Accountants

The program is easy and enjoyable, with great non-stop services and educational sessions for anyone who runs into issues. Qoyod is a delightful world to work in.

Kamal H.

Finance officer

Finance managers

Questions?

Quick answers for car rental and limousine companies

Is Qoyod a fit for car rental and limousine companies?

Yes. Qoyod is cloud accounting software that runs the financial side of a rental company: e-invoices that are ZATCA compliant, recurring invoices for your monthly contracts, your fleet in the fixed-asset register with monthly depreciation, and cost centers that reveal the profitability of each vehicle.

Does Qoyod support recurring invoices for monthly rental contracts?

Yes. You set the recurring invoice once per contract, and Qoyod issues it on schedule with a matching accounting entry. It is a scheduled automatic invoice, not a complex subscription billing engine.

Are Qoyod invoices compliant with e-invoicing?

Yes. Every sales invoice is issued ZATCA compliant, with VATGeneral Sales Tax calculated automatically and a direct link to the Fatoora platform, and the accounting entry is created automatically.

How does Qoyod handle the car fleet and its depreciation?

You record every vehicle in the fixed-asset register with its cost and useful life, Qoyod calculates depreciation through automatic periodic entries, and the net book value shows on the balance sheet. This is an accounting register for vehicles and their depreciation, not a system for tracking a car's location in the field.

Can I see the profitability of each car or line of operation?

Assign each vehicle's revenue and its maintenance, fuel and insurance costs to its own cost center, and the result for each vehicle or group of vehicles shows in your reports. Depreciation is posted monthly at the asset level in a separate entry.

Where does Qoyod stop in running a car rental company?

Qoyod is the accounting and financial backbone: e-invoicing, recurring invoices, the fixed-asset register and depreciation, receivables, and branch reports. Bookings, driver dispatch and field vehicle tracking stay in your operations tool, while all of your financial data lives in Qoyod.

Try Qoyod free for 14 days

Issue your first cleared rental invoice within minutes. No credit card and no commitment.

Start your free trial Talk to sales

14 days free No credit card required ZATCA compliant