Restaurant inventory isn’t just a periodic count. It’s real-time visibility into every ingredient in every branch, with pre-stockout alerts and automatic cost calculation per dish.

Real-time alerts

Get immediate alerts before any ingredient runs out or its expiry date approaches, so customer service never stops.

+25K

Saudi businesses trust Qoyod to run their daily operations, accounting, and e-invoicing.

All branches

A unified view of ingredients and warehouses across every branch, integrated directly with the tills for automatic ingredient deduction.

How do restaurants manage inventory today?

Compare common ways of running restaurant inventory, the risks of each, and why Q.Flavours from Qoyod is different.

Method	Risks	Other restaurant management software	Qoyod's solution Recommended
Counting inventory by hand in ledgers	Delays in surfacing missing ingredients Counting errors Waste from expired items Difficulty tracking across branches	No real-time link to the tills	Automatic count Direct sales integration Unified view of every warehouse
Using Excel to track inventory	Data not updated in real time Difficulty alerting on stockouts No link to invoices or cost of sales	Partial solutions with no integration No automatic alerts	Real-time tracking Pre-stockout alerts Automatic cost-of-sales calculation
Relying on the chef's or manager's memory	Knowledge lost when staff change Constant financial waste Difficulty planning purchases No documentation	Solutions that don't link inventory to item recipes	Recipe-to-ingredient linking Automatic deduction on sale Informed purchase planning

Counting inventory by hand in ledgers

Risks

Delays in surfacing missing ingredients
Counting errors
Waste from expired items
Difficulty tracking across branches

Other restaurant software

No real-time link to the tills

Recommended

Qoyod's solution

Automatic count
Direct sales integration
Unified view of every warehouse

Using Excel to track inventory

Risks

Data not updated in real time
Difficulty alerting on stockouts
No link to invoices or cost of sales

Other restaurant software

Partial solutions with no integration
No automatic alerts

Recommended

Qoyod's solution

Real-time tracking
Pre-stockout alerts
Automatic cost-of-sales calculation

Relying on the chef's or manager's memory

Risks

Knowledge lost when staff change
Constant financial waste
Difficulty planning purchases
No documentation

Other restaurant software

Solutions that don't link inventory to item recipes

Recommended

Qoyod's solution

Recipe-to-ingredient linking
Automatic deduction on sale
Informed purchase planning

Qoyod's solution

Six capabilities that make your restaurant's inventory precise and automatic

Q.Flavours from Qoyod ties your restaurant’s inventory to the menus and the tills, automatically deducting ingredients on every sale and sending you alerts before any ingredient runs out.

Real-time ingredient tracking

Know each ingredient's quantity in every branch in real time, with a full inventory log from receipt to consumption per dish.

Link recipes to ingredients

For each item on the menu, set the required ingredients and quantities. Per-dish cost calculation and ingredient deduction become automatic on every sale.

Pre-stockout alerts

Set a minimum threshold per ingredient, and the system sends you a real-time alert before stockout, so you order on time and avoid stopped sales.

Multi-warehouse management across branches

Run a separate warehouse per branch or a central warehouse serving multiple branches, and track inter-warehouse transfers with full documentation.

Automatic cost-of-sales calculation

The system calculates each dish's cost from its ingredients in real time, so you know the actual profit margin per item and make informed pricing decisions.

Expiry-date tracking

When integrated with Qoyod Accounting, record each batch's expiry date — the system consumes the oldest first (FIFO) and warns you a configurable period before any item expires.

How you run your restaurant's inventory in Qoyod

Four steps from adding ingredients to fully automatic inventory integrated with the tills.

Add your ingredients to inventory with their quantities

Open Q.Flavours, create the ingredients list (meat, flour, cheese, vegetables), and set the current quantity, unit, and expiry date per ingredient.

Link each menu item to its ingredients

For each menu item, set the required ingredients and quantities per dish. The system then knows exactly what to deduct from inventory on every sale.

On sale, the system deducts ingredients automatically

When the cashier sells a burger, the system instantly deducts a meat patty, a bun, and an amount of sauce from the branch's stock, and updates the cost of sales automatically.

Get alerts before any ingredient runs out

Set a minimum threshold per ingredient. When the quantity nears empty, you receive an instant alert on mobile or email, so you order in time.

Saudi restaurants run their inventory precisely with Qoyod

Restaurants and F&B chains in the Kingdom use Q.Flavours to manage ingredients and warehouses across branches, fully integrated with the tills and accounting.

Q.Flavours from Qoyod is built to answer every restaurant manager's question: how do I control my ingredient inventory precisely across branches?

Inventory Management in Q.Flavours ties every ingredient to every dish, deducts ingredients automatically on every sale, runs multiple warehouses across branches, tracks expiry dates, and sends you real-time alerts before anything runs out — all integrated directly with the tills, with no repeated manual counts.

For restaurants14-day trial

Try Q.Flavours free for 14 days with no credit card, and run one branch's ingredients before scaling the system to every branch.

+25K

Saudi businesses use Qoyod to run their operations — from restaurants and F&B chains to retail and services.

Qoyod your partner for success and excellence.

Thousands of Saudi companies chose Qoyod to manage their accounting and e-invoicing every day.

+25K

Saudi companies and businesses

+100K

monthly users

+25M

monthly accounting transactions

+10

years in the market

4.7 / 5+1,000 Google reviews

The software is great and easy to use for both accounting and inventory — it covers our daily needs precisely and without complexity.

A fast program with extensive reports that help us track inventory and purchasing easily.

A great, easy-to-use program — it saved us a lot of time organizing the books and reports.

An outstanding accounting program for issuing invoices — you can work from anywhere.

Easy, fast software with excellent reports — it helped us reconcile figures across branches.

An outstanding program — updates are continuous and smooth, it's fast in use, and serves every industry.

FAQ

Have some questions?

Answers to the most common questions about inventory and ingredient management in Q.Flavours.

Can I link multiple ingredients to a single item (a full recipe)?+

Yes. For each menu item, you can define a full list of ingredients with their quantities (e.g., burger = a meat patty + a bun + 30 g cheese + a spoon of sauce). This recipe becomes the reference the system uses to deduct ingredients automatically on every sale.

How does the system calculate each dish's cost automatically?+

The system calculates the dish's cost in real time from its ingredient costs, using either the last purchase price or the average cost. When an ingredient's cost rises, every item that contains it updates automatically, showing the actual profit margin per item so you can adjust prices on precise data.

Can I manage separate warehouses per branch?+

Yes. You can create a separate warehouse per branch, a central warehouse serving multiple branches, or a mix of the two. The system supports transferring quantities between warehouses with full documentation per movement and gives you a unified view of stock levels across all your locations.

Do alerts appear on mobile?+

You receive stockout or near-expiry alerts via email and through the Qoyod mobile app, and you can set who receives the alerts (branch manager, general manager, chef) so the alert reaches the person who can actually act. We're currently building a dedicated mobile experience for restaurants with real-time alerts and notifications — coming soon.

Does the system support expiry-date tracking?+

Yes. When receiving any batch of ingredients, you record its expiry date. The system consumes the oldest first (FIFO) and warns you a configurable period before any item expires, cutting waste and keeping you in line with food-safety standards.

Does inventory integrate with the tills for automatic deduction?+

Yes. Q.Flavours ties the tills to inventory directly. When the cashier sells a dish, the system instantly deducts its ingredients from the branch's stock, updates the cost of sales, and recalculates the available quantity in real time. No manual entry needed.

Start running your restaurant's inventory with real-time precision

Try Q.Flavours from Qoyod free for 14 days. No credit card required. Connect your branch's inventory to the tills in minutes.

Start now Talk to sales

14-day free trial · No credit card · Integrates with the tills