How to View and Print the Receiving Voucher for a Purchase Invoice
You can view and print the receiving voucher associated with a purchase invoice through the accounting website,
note that this feature is not available via the mobile app, and you must access it through a browser (mobile or desktop).
How to View and Print the Receiving Voucher:
- From the Purchases menu, select: Purchase Invoices
- Click on: View Purchase Invoice
- Select: Print Delivery Voucher from the options below the invoice
- Print settings will appear with the option to save the voucher as a PDF
Additional Notes:
- You cannot edit the receiving voucher or add additional data to it, and you cannot create a partial receiving voucher.
- The invoice must be:
- saved and approved (authorized)
- and not in Draft or Pending Approval status
because the “Delivery Voucher” option will only appear after approval
Guide to Troubleshooting: Receiving Voucher Print Option Not Appearing
Common Cause:
- If the products are:
- non-inventoried
- or expenses
- or assets
the print option will not appear by default
Solution Steps:
- Navigate to:
Settings > General Settings > Purchase Invoice Settings - Enable the option:
Show non-inventoried products, expenses, and fixed assets in the receiving voucher
- Return to the invoice and try printing again
What Does the Receiving Voucher Associated with a Purchase Invoice Contain?
First: The Voucher Title
Appears at the top of the page:
Receiving Voucher
This is a document used to prove that the business has actually received the products from the supplier.
Second: Business Information
At the top, the following is displayed:
- Business name
- Business activity
- Contact details
- Tax number
These details identify the party that received the products (the buyer)
Third: Voucher Reference Information
The voucher contains important information to link it to the invoice:
- Reference Number (Purchase / INV): Links the voucher to the purchase invoice
- Issue Date: The date the voucher was created
- Delivery Date: The date the products were received
This proves that the invoice was actually executed in terms of receipt
Fourth: Supplier Information
Shown on the voucher:
- Supplier or vendor name
- Contact details (if available)
To identify the source of the received products
Fifth: Details of Received Products
The voucher shows what was actually received and includes:
- Product name
- Brief description
- Quantity received
- Product number or code
- Product barcode (if available)
Sixth: Signatures
At the bottom of the voucher:
- Recipient Signature: Confirmation from the business that it received the products
- Sender Signature (Supplier): Confirmation that they delivered the products
This is the most important point to officially prove receipt
