How to Increase Fixed Asset Value by Creating a Purchase Invoice from the Add-ons Screen

Here’s an explanation of how to add a purchase invoice to update the value of the main asset and consolidate assets and expenses.

• A purchase invoice can be added to consolidate asset and expense values with the main asset.
• The invoice can contain fixed assets, an expense, or non-inventoried products.

How to add a purchase invoice to an asset:

1. Go to Fixed Assets – Additions.

   

2. Click on “Add New”.
3. Choose the addition type: Create a purchase invoice.

   

4. By selecting the main asset into which the assets will be consolidated:

   • Addition Reference: Automatically filled.
   • Asset Classification: Choose the main asset classification.
   • Asset Name: Choose the asset to be consolidated.
   • Registered Asset Reference: Specify the asset to be consolidated.
   • Addition Date: Specify the date of adding assets through consolidation.
   • Description: Can be added optionally.

     

5. Fill in the invoice details.

   

Main Asset Information:

• Serial Number: To know additional details about the asset.
• Receipt Date: Set to determine the start of depreciation calculation. If not filled in previously, it can be filled in when making the addition.
• Accumulated Depreciation to Date: The value of accumulated depreciation recorded to the date of addition is displayed.
• Unrecorded Depreciation to the Addition Date: Unrecorded depreciation to the addition date is displayed.
• Book Value: The book value of the asset to the date of addition (unrecorded depreciation value does not appear)

After reviewing the asset, the following is filled in:

1. Increase in Asset Life: An optional choice if the improvement will extend the useful life of the asset.
2. Depreciation Calculation:
   • Recorded Depreciation: Unrecorded depreciation up to the addition date will be calculated.
   • Manual Depreciation: Depreciation can be added manually as needed.

3. After calculating depreciation, you can save and link the invoice or save it as a draft to complete it later.

Impact of the Addition on the Asset:

1. Increase in the value of the main asset (by adding the value of expenses, fixed assets, or non-inventoried products).
2. Increase in the useful life and calculate depreciation on the new value of the asset.

   

3. Inclusion of the registered asset in the invoice as an archived asset within the main asset.

   

4. The value of expenses and non-inventoried products is reflected in the value of the fixed asset.