Here is an explanation of how to add an accounting entry in the system, as you can add an accounting entry in two ways:
Method One: Manual Accounting Entry (for Accountants)
-
Go to Accounting
-
Select Manual Accounting Entries
-
Click on Create Manual Entry
-
Add the entry description and select the date
-
Select the accounts (debit and credit)
-
You can allocate/assign each line of the entry to a cost center (project, custom field, location) through the chart icon next to each line, and then select the project, location, or custom field, and then save. You can also fully allocate the accounting entry to a cost center or custom field through the Additional Information tab below the entry and select the required project or custom field.
-
Add comments or assign the entry according to the project
-
Click Add More + if the entry is compound
-
Ensure that debit = credit
-
Click Save to save the entry, knowing that you will see a confirmation message: “You must verify the entered data. It will not be saved if the provided data is incomplete or mathematically incorrect.” This message does not mean there is an actual error, but rather just an alert to verify the accuracy of the data before saving.
Note:
If you want to change the cost center associated with the manual accounting entry after adding and saving it, you can edit it at any time, and the change will apply to the same saved entry:
To edit at the line level: Go to the Manual Accounting Entries list, and next to the entry you want to edit, click the “View” option next to the manual accounting entry. After entering the entry, you will find the circular icon next to each line. Click on it and make the changes you want. Here it is important to note:
For the project added at the line level, you can edit and change it to another project, but you cannot completely delete it from the line. If you want to completely remove the project association from a specific line, this is not available at the line level.
The custom field at the line level is more flexible, as you can edit or delete it as needed.
To edit at the entry level: From within the entry view, click on Additional Information. From there you can edit the project associated with the entire entry, and you can also completely delete it by clicking the icon that appears next to the project name. You can also edit the custom field at the entry level and then save the changes.
–
Method Two: Simple Entries (for Non-Accountants)
-
Designed for users without accounting background
-
Its interface is simple and guides the user step by step
Video tutorial link on how to use Simple Entries:
https://www.youtube.com/watch?v=HpDg63ESUng
Here is a training course explaining Manual Accounting Entries and Simple Entries:
