How to Add a Fixed Asset in Qoyod: Fixed Assets Module vs. Manual Entries and When to Use Each

A detailed explanation of two methods to add a fixed asset in the system, either through the Fixed Assets module or through manual journal entries.

Procedures to follow:

Customer Answer:
You can add a fixed asset in two ways:

Method One: Through the Fixed Assets Module

1. Open the Fixed Assets page:

   • From the left sidebar, select Fixed Assets > Fixed Assets

2. Click on Add Asset +

3. Fill in the basic information:

   • Arabic Name

   • English Name

   • Reference Number (Manual or Automatic)

   • Description

   • Unit of Measurement

   • Tax

   • Asset Value

   • Scrap Value (if any)

4. Choose the Asset Classification:

   • Accounts are loaded automatically according to the classification

   • You can add a new classification from the same screen

5. Set up the Barcode:

   • Click on the barcode icon and enter the data manually (if available)

6. Add an image of the asset:

   • Click on “Choose Image” and upload the file

7. Save the data:

   • Click “Save” or “Save and Create New”

Method Two: Through Manual Journal Entries

1. Add the asset in the Chart of Accounts:

   • From Accounting > Chart of Accounts

   • Open the Non-Current Assets section

   • Add the appropriate account for the asset

2. Create a manual journal entry to record the asset value:

   • From the Manual Journal Entries section

   • Select the accounts for the asset

   • Enter the value

Additional Notes:

• Manual journal entries are suitable if you don’t want to use the Fixed Assets module.

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