Adding a Payroll Route

Guidelines on steps to create a new payroll run and review employee financial details.

Steps to follow:

Customer Response:

1. Access the Payroll Run:

   • From Payroll dropdown menu, select Payroll Run.
   • Click New Payroll Run at the top of the page.

2. Fill Initial Details:

   • Enter the following information in the table:
     • Reference Number
     • Location
     • Period Type
     • Year
     • Month
     • Classification by Department
     • You can search by name / employee number: Accepts name or employee number, supports partial or full matching with real-time result updates while typing.
     • Additional Notes (if any)
   • Click Next.

3. Review and Fill Working Hours:

   • Method One: Manual Entry
     • Enter required or missing working hours.
     • To handle excess hours, reduce the actual working hours until the difference becomes zero.
   • Method Two: Import Working Hours Table
     • Extract an Excel template by clicking “Download – Upload New File“, fill it with the required data, then re-import it.

4. Determine Disbursement Amounts:

   • The salary value for each employee will be displayed according to the visible table (accruals and deductions) and you can delete and modify it. (The due amount cannot be less than zero)
   • Click OK to proceed to the payment step.

5. Pay Salaries:

   • Select Pay All Salaries or pay them individually.
   • Select Bank Account or payment method used.

6. Complete the Process:

   • After paying the salaries, you can save the disbursement entry automatically in the archive.

Important Notes

• Ensure absence and late arrival policies from payroll settings

• After you confirm the payroll run in the payroll module in Qoyod software, the system automatically creates accounting entries for accruals, payments, deductions, bonuses, as well as social insurance matters according to the settings added in social insurance. You can view them by going to Payroll, then Employees, then selecting Social Insurance from the top options, and the accounts related to social insurance and their percentage will be displayed to you.

  This means:

  • The salary accrual entry is recorded automatically as soon as the payroll run is saved.

  • If you pay salaries through the system, a disbursement entry is also created automatically.

  You can view the accounting entries that were added by going to Reports > Journal.

• If you do not use the payroll module, you can record salaries manually through Simple Entries by going to Accounting ← Simple Entries ← Create Simple Entry and selecting Payroll Accounting and proceeding. However, in this case you will not be able to extract salary receipts for employees, only an accounting entry.

• Here is a practical video How to add a payroll run

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