How to View Saved Deferred Accounting Entries and Display a Summary of Deferred Revenues and Expenses

How to View a Summary of Deferred Revenues and Expenses

When creating a manual accounting entry and choosing to save it with deferral, the system collects all these transactions in a dedicated report that helps you track:

• Deferred amounts

• Recognized periods

• Remaining periods and amounts

This is done through the Deferral Transactions Summary Report.

Steps to Access the Deferral Transactions Summary Report

1) Accessing the Report

1. Go to Reports

2. Select the “Deferral Transactions Summary” report from Other Reports.

2) Filtering Data

After accessing the report, you can:

• Select the required accounts

• Or select a specific time period

Then click Filter to display the results.

What Data Appears in the Report?

The report displays detailed information for each transaction saved with deferral, including:

• Account Name
  The account name associated with the transaction

• Transaction Date
  The date the accounting entry was created

• Document Type
  For example: manual accounting entry

• Document Number
  The unique document number
  (which is the number of the manual accounting entry)

• Deferral Account
  The account used to defer the amount

• Number of Periods
  The total number of periods over which the deferral will be distributed

• Amount to Defer
  The total amount that will be deferred over the periods

• Deferred Periods
  The time periods to which the deferral applies

• Recognized Account
  The account in which the deferred amount is recognized

• Remaining Periods
  The number of remaining periods to complete the deferral

• Remaining Amount
  The portion of the amount not yet recognized

Report Benefits

• Display all deferral transactions in a single report

• Easy tracking of deferred revenues and expenses

• Helps improve the accuracy of financial reports

• Clear interface that conveys information quickly

Important Notes

• You can export the report to Excel if you need to analyze it outside the system

• Using filter options reduces data volume and simplifies tracking

• Entries saved with deferral cannot be deleted by the user and require a technical support request. To do this, provide us with the entry number to be deleted and the facility number, then add a Qoyod support user, and the conversation will then be transferred to a staff member to follow up with the technical team.

Frequently Asked Questions (Keywords)

• How do I know which entries are saved with deferral?

• Where can I find deferred revenues?

• How do I track deferred expenses?

• I want a report that shows accounting deferrals