Steps to Extract and Verify the Tax Declaration Form
First: Extracting the Tax Declaration Form
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From the sidebar menu: Reports → Tax Declaration Form.
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Select the period type (monthly or quarterly) + year + period then click “Search”.
Note: You cannot extract a declaration form with a custom date; the system displays declarations as either monthly or quarterly only. To obtain tax data for a custom period, use the VAT Account Statement (2105).
Second: Understanding Tax Declaration Items
The declaration form displays the following items:
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Sales: Total sales invoices for the period (before tax).
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Adjustment (sales): Value of credit notes for the same period (sales returns/discounts).
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Tax Due: Sales tax after deducting the adjustment.
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Purchases: Total purchase invoices for the period (before tax).
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Adjustment (purchases): Value of debit notes for the same period.
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Tax Paid: Purchase tax after deducting the adjustment.
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Tax in Manual Entries: Tax resulting from manual accounting entries in which a tax account was used with the tax type specified from the “Entity” field.
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Corrections from Previous Periods: Adjustments to errors/omissions from previous declarations corrected in the current declaration.
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Net VAT Due: = Tax Due (sales) – Tax Paid (purchases) + Tax in Manual Entries.
Third: Verifying the Declaration (Reconciliation)
To reconcile the declaration numbers with detailed reports, extract the following reports for the same period:
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Sales Tax Invoice Report: Compare the total of the “VAT” column for sales in the tax declaration with the total of the “Total Tax” column in the sales tax invoice report, and also compare the VAT in the sales column in the tax declaration with the “Invoice Total” column in the sales tax invoice report, with the necessity of subtracting invoices whose total tax is zero from the total.
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Sales Credit Note Tax Report: Compare the total of the “Total Credit Note Before Tax” column with the necessity of subtracting credit notes whose tax value is zero from the total with the “Adjustment” column in the sales section of the tax declaration.
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Purchase Tax Invoice Report: Compare the total of the “VAT” column for purchases in the tax declaration with the total of the “Total Tax” column in the purchase tax invoice report, and also compare the VAT in the purchases column in the tax declaration with the “Invoice Total” column in the purchase tax invoice report, with the necessity of subtracting invoices whose total tax is zero from the total.
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Purchase Debit Note Tax Report: Compare the total of the “Total Debit Note Before Tax” column with the necessity of subtracting debit notes whose tax value is zero from the total with the “Adjustment” column in the purchases section of the tax declaration.
Fourth: Setting the Tax Declaration Date
From: Settings → General Settings → Tax Declaration Date Used in Report
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Issue Date: The report fetches invoices and notes according to their issue date.
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Due Date: The report fetches them according to the due date.
This setting affects which invoices are included in each tax period and should be consistent with what you adopt when submitting to the General Authority of Zakat and Tax.
Fifth: Submitting the Declaration to the General Authority of Zakat and Tax
Always rely on the numbers from the tax declaration form in Qoyod when entering data in the General Authority of Zakat and Tax portal.
When entering sales on the Authority’s website: enter sales before tax (not inclusive of tax), which is the same figure shown in the declaration form.
Supporting documents recommended to be kept:
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Tax Declaration Form from Qoyod
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Tax Journal Report (details of entries and tax documents)
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VAT Account Statement 2105
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Sales and Purchase Tax Invoice Reports + Notes
Video explaining how to extract the tax declaration in Qoyod in a practical way: https://www.youtube.com/watch?v=OtMyqtBSUYw
Paid Accounting Service for Submitting the Declaration
If the customer needs specialized help in submitting the tax declaration to the General Authority of Zakat and Tax, they can apply for the paid VAT service from: Login to the Business → Professional Services → VAT Service → “Contact the Team”.
