How Purchase Invoice Payments Affect Pending Invoices: Used vs. Unused Vouchers and Balance Updates

Here is an explanation of how paying a purchase invoice affects pending invoices in the dashboard. When you pay a purchase invoice and create a vendor voucher, the balance of pending invoices is affected based on the voucher status.

1. When assigning the vendor voucher to the invoice

   • The value of pending invoices is reduced directly.
   • The voucher status changes to “Used”, and the effect appears in the dashboard.

2. When adding the voucher without assigning it

   • It will not affect the pending invoices in the dashboard.
   • The voucher remains in “Unused” status until it is assigned to the invoice.

Additional Notes

• Only “Used” vouchers affect pending invoices.
• Make sure to assign the voucher to the invoice to ensure data updates in the dashboard.