Add a New Supplier

This article explains how to add a new supplier in Qoyod, the available fields, the option to link the supplier to a customer in the same account, and the bank account information section.

Path in Qoyod

Purchases › Suppliers › Add Supplier

Steps

1. From the “Purchases” dropdown menu, click the (+) icon next to “Suppliers”.
2. Enter the supplier details in the displayed fields. The required field is Supplier Name.
3. Click “Save” to create the supplier.

Linking a supplier to a customer (dual-role entity)

If the same entity acts as both a supplier and a customer, you can link them to the same account to simplify follow-up, avoid duplicate data, and improve reconciliation accuracy.

How to link

1. On the add or edit supplier page, click “Link to Customer”.
2. Search the dropdown by name or reference number, or add a new customer.
3. Select the matching entity and click “Save”.
4. The page refreshes and shows the entity status as Customer + Supplier.

Bank account information (optional)

An optional section to store the supplier’s bank account details. Available fields:

• Bank account country: dropdown list of all countries.
• Currency: dropdown list of all currencies.
• Bank name.
• Bank account name.
• Bank account number: accepts up to 21 digits only, no spaces or special characters.
• IBAN: length depends on the country. In Saudi Arabia it starts with SA and has 24 characters in total (SA + 22 digits).
• SWIFT code: no spaces or special characters.
• Bank address.

Bank account field validation rules

• All fields are optional by default.
• When “Bank name” or “Bank account name” is filled in, the following fields become required: bank account country, currency, bank name, bank account name.
• Either the account number or the IBAN must be filled in.
• When only the account number is filled in, SWIFT code and bank address become required.