A practical guide to preparing your VAT return with Qoyod and filing it with the Zakat, Tax and Customs Authority (ZATCA) efficiently and without errors.
What Qoyod does
- Automatically calculates VAT on every sale or purchase transaction.
- Classifies transactions by tax type (15%, zero-rated, exempt, out of scope).
- Generates the VAT return report with output tax, input tax, and the net tax due or refundable.
- Keeps a detailed record of tax invoices for sales and purchases.
What Qoyod does not do
- It does not file the VAT return on your behalf. Filing is done through the ZATCA portal yourself.
- It does not pay the tax. Payment is made via SADAD or a bank transfer directly from the business.
Filing frequency
- Monthly return: for businesses with annual revenue above SAR 40 million.
- Quarterly return: for all other registered businesses.
- Deadline: the end of the month following the tax period.
Steps
- Open “Reports”, then “VAT Return report”.
- Set the required period (month or quarter).
- Review:
- Total taxable sales and output tax.
- Total taxable purchases and input tax.
- Net tax due (if output exceeds input) or refundable (if input exceeds output).
- Cross-check the “Tax Sales Invoices” and “Tax Purchase Invoices” reports to verify the data.
- Log in to the ZATCA portal.
- Enter the figures into the electronic return.
- Pay the tax due via SADAD or your bank.
Tips for preparation
- Review invoices still in “Draft” status and make sure they are approved or deleted before filing the return.
- Verify the tax coding of every product (15%, zero-rated, exempt) on the product page.
- Review tax numbers for B2B customers to avoid errors in the return.
