This article explains supplier vouchers in Qoyod (Receipt and Payment Vouchers), their purpose, and the steps to create a new supplier voucher and allocate it to a specific invoice or automatically to the oldest invoices.
Path in Qoyod
Purchases › Supplier Vouchers › Create Supplier Voucher
What Are Supplier Vouchers
Vouchers record amounts paid between two parties without allocating them to a specific service or product. The two most common types are:
- Receipt Voucher: records the receipt of a sum of money.
- Payment Voucher: records the payment of a sum of money.
Why Use Supplier Vouchers
Vouchers help you make recurring payments to suppliers without allocating them to specific invoices unless needed, which makes it easier to keep supplies flowing quickly from your vendors.
Creating a New Supplier Voucher
- From the “Purchases” dropdown, select “Supplier Vouchers”, then click “Create New Voucher”. (Or, from the purchase invoices page, click “Create Supplier Voucher” directly.)
- Fill in the voucher details (see the next section).
- Click “Save”.
Voucher Fields
- Reference number: generated sequentially by default, and can be changed.
- Contact name: selected from the suppliers list.
- Account: the bank or cash account from which the amount will be drawn or added.
- Voucher type: Receipt Voucher or Payment Voucher.
- Description.
- Date.
- Voucher amount.
- Additional information: link the voucher to a project or to custom fields (after configuring them in custom field settings).
Vouchers Management Page
The page lists every recorded voucher with the option to filter by: All, Suppliers, or Customers. You can also export the vouchers list to an Excel file.
Allocating a Voucher to Invoices
Automatic allocation by invoice age
When you tick the “Automatically allocate the voucher to the oldest invoices” option, the payment is applied to the oldest invoices without picking a specific one.
Manual allocation to a specific invoice
When the option is off, a list of invoices appears. Select the relevant invoice and enter the amount to allocate to it (you can allocate part of the voucher amount).
