Settlement Through Open Purchase or Simple Invoices

This article explains how to allocate a prior voucher to settle balances between linked customers and suppliers (dual-role parties), as well as how to cancel an allocation and restore balances.

Path in Qoyod

Sales / Purchases › Open Invoice › Pay › Allocate Prior Voucher

What happens after allocation

• Balances are updated automatically in both documents.
• The allocation appears in the Invoice details page for each party (Customer and Supplier).
• The operation is logged in the activity Report (amount, date, user).

How to allocate open purchase or simple Invoices

1. Open the open sales Invoice, or access it from the business documents index.
2. Click “Pay” then “Allocate Prior Voucher”.
3. A window appears with a list of open Invoices.
4. Select the Invoice (or Invoices) and specify the allocation amount.
5. Click “Save” to complete the operation.

You can also perform the payment and allocation directly when creating the sales Invoice.

Cancel allocation

You can cancel any allocation recorded on Invoices of dual-role parties. The balance is updated automatically and the operation is logged in the activity Report.

1. Open the Invoice whose allocation you want to cancel.
2. Go to the “Allocations” section inside the Invoice.
3. Next to each allocation line, click “Cancel Allocation”.
4. Select the Invoice whose allocation you want to cancel.
5. Click “Confirm”.

The allocation is removed and the outstanding balance is restored on both the Invoice and the counterparty.