This article explains how to archive unused products in Qoyod, restore them later, and the rules that govern archiving for products included in commercial documents.
Path in Qoyod
Products and Costs › Product List
Archive a product
- Open the “Products and Costs” list.
- Next to the product, click the “Archive” icon.
- The product is moved to the archive and disappears from the active product list.
Restore an archived product
- Open the “Products and Costs” list.
- Click “Archive” at the top of the product list.
- Next to the archived product, click “Restore”.
- The product returns to the active list.
Archiving rules for documents
Affected documents
- Sales Invoices.
- Purchase Invoices.
- Quotations.
- Purchase orders.
- Inventory counts.
- Inventory transfers.
- Manufacturing orders.
Archive eligibility
When you try to archive a product, the system checks its status across documents:
- Approved, paid, and draft documents: a product included in them can be archived (in Sales Invoices and Purchase Invoices, purchase orders, quotations, inventory transfers, inventory counts).
- Saving a draft document that contains an archived product: not allowed. The product must be restored first before saving the document.
Notes
- Archiving does not delete product data. All earlier documents linked to it remain saved.
- Restoring brings the product back for use in new Invoices with no impact on historical data.
