Employee Advances

This article explains how to manage employee advances in Qoyod: adding a new advance, recording its repayment, and viewing, editing, or deleting it.

Path in Qoyod

Payroll › Advances

Add a new advance

1. From the dropdown menu, open “Payroll” then “Advances”.
2. Click “New Advance” at the top left of the page.
3. Fill in the fields (see the next section).
4. Click “Save”.

Advance fields

• Reference Number.
• Employee: the recipient of the payment.
• Type: advance or salary prepayment.
• Amount.
• Notes (optional).
• Payment Account: the account the amount will be withdrawn from.
• Date.

Advance options

• Pay: record repayment of the advance from the employee in cash via a Receipt Voucher, or deduct it from the employee’s salary on the due date.
• View Advance: review all its details.
• Edit Advance: change the date or amount.
• Delete Advance: the associated Receipt Vouchers are deleted automatically along with it.