This article explains how to record a manual journal entry to fund the company’s petty cash with an amount withdrawn from the bank, including how to choose the debit and credit accounts.
Path in Qoyod
Accounting › Manual Journal Entries › Create Manual Entry
Steps
- From the Accounting menu, open Manual Journal Entries.
- Click Create Manual Entry.
- Enter a description and set the date.
- On the first line, choose the Cash account and enter the amount in the Debit column (the account is debit by nature and its balance has increased).
- On the second line, choose the Bank account and enter the same amount in the Credit column (the opposite of the account’s nature, since the bank balance decreased).
- Click Save to record the entry.
Line-level additional information
Next to each line in the entry there is a black icon that lets you link the line to:
- Location.
- Project.
- Custom fields specific to the line.
When any of these is selected, the icon turns blue to indicate that a link exists.
Entry-level additional information
- Attachments: you can add supporting files for the entry.
- Project: select a project at the level of the whole entry.
- Custom fields: once configured in the custom fields settings.
Notes
- Qoyod generates most journal entries automatically from daily operations (invoices, payments, collections, etc.). Manual entries are used for cases that require direct accountant input.
- Every journal entry consists of a debit side and a credit side, and the totals of both sides must be equal before saving.
