View, Print, Pay, and Delete a Purchase Invoice

This article explains the actions available on a Purchase Invoice in Qoyod: view, print, download PDF, pay the Supplier, duplicate, and delete. It also covers the two ways to pay an Invoice: by creating a new voucher or allocating a previous voucher.

Path in Qoyod

Purchases › Invoices

Steps

1. From the “Purchases” dropdown menu, open “Invoices”.
2. The Purchase Invoices page appears with the list of invoices and their statuses.
3. Click the action icon you need from the options shown next to each Invoice.

Invoice statuses

• Partially paid.
• Paid.
• Approved.
• Overdue: set automatically once the due date passes.

Actions available on each invoice

• View: review the Invoice details.
• Print: download the Invoice as a PDF for printing.
• Download PDF: download the Invoice as a PDF.
• Pay: record a payment to the Supplier (see the next section).
• Duplicate: create a new Invoice with the same details.
• Delete: available only if the Invoice is not linked to a Payment Voucher.

Ways to pay a Purchase Invoice

Method 1: Create a new voucher (immediate payment)

1. From the Invoice options, click “Pay”.
2. Select “Create Voucher”.
3. Choose the account the amount will be drawn from.
4. Enter the amount to pay. The remaining balance is calculated automatically.
5. Save the voucher.

Method 2: Use a previous voucher

Use this to allocate vouchers previously paid to the Supplier against the current invoices.

1. From the Invoice options, click “Pay”.
2. Select “Use Previous Voucher”.
3. Choose the voucher to allocate from the supplier vouchers list.
4. Set the allocation amount (partial or full).
5. Save.

• You can also allocate an unallocated Debit Note in the same way to settle the Invoice.