Add a New Payroll Run

This article explains how to create a new payroll run in Qoyod: filling in the period details, reviewing work hours, approving expenses, then paying salaries.

Path in Qoyod

Payroll › Payroll Run › New Payroll Run

Step 1: Payroll run details

1. From the dropdown menu, open “Payroll” then “Payroll Run”.
2. Click “New Payroll Run” at the top of the page.
3. Fill in the schedule details:
   • Reference number.
   • Period type.
   • Year and month.
   • Location.
   • Notes (optional).
4. Click “Next”.

Step 2: Review work hours

Method 1: Manual entry

Review the work hours schedule in Qoyod. If there are absence or shortfall hours, a difference appears in the “Surplus Hours” column. To resolve the difference, reduce the worked hours until “Surplus Hours” reaches zero.

• The calculation of overtime, absence, and lateness hours is handled per company policy from: Settings › Payroll Settings › Time Calculation.

Method 2: Import the schedule

1. Click “Upload New File”.
2. Export the Excel template.
3. Fill the file with work hours.
4. Upload it to the system.

Step 3: Review expenses

The payment schedule page appears. Set the amount to pay each employee, then click “Approve and Continue”.

Step 4: Pay salaries

• Pay all salaries: settle all employees in a single batch.
• Pay separately: settle each employee’s salary individually.

Select the account the payment was made from and enter the payment details. After completing the process, the payment entry can be archived.