Registered Asset

This article explains how to register fixed assets in Qoyod using two methods: through opening balances of assets, or by purchasing the asset via a purchase invoice.

Asset Registration Methods

• Opening balances of fixed assets (to migrate assets from a previous system).
• Purchasing the asset via a purchase invoice (for new assets).

Method 1: Opening Balances

Path in Qoyod

Accounting › Manual Journal Entries › Opening Balances › Fixed Assets

Steps

1. From the “Accounting” menu, open “Manual Journal Entries”.
2. Click “Opening Balances (+)”.
3. Select “Fixed Assets”.
4. Fill in the core data (see the next section).
5. Click “Save”.

Core Data

• Date: opening balance date (the last day of the fiscal year or the last day of the most recent depreciation).
• Description.
• Opening Balance Account: selected from opening balance accounts.
• Last Depreciation Date: the next depreciation starts the day after this date.

Asset Data

• Asset Name: from the dropdown menu.
• Quantity: from the (+) icon, additional rows can be generated for each unit of the asset.
• Asset Cost.
• Salvage Value (for depreciable assets).
• Accumulated Depreciation up to the last depreciation date (for depreciable assets).
• Book Value: calculated automatically for depreciable assets.

Click “Add More” to register additional assets in the same entry.

Importing Opening Balances of Assets

1. Click “Import Opening Balances of Assets”.
2. Download the Excel file.
3. Fill the data in the template and save it.
4. Upload it to the system.

Method 2: Purchasing the Asset via a Purchase Invoice

When a purchase invoice is created for a fixed asset, the asset is automatically registered in the registered assets list.