This article explains Easy Entries in Qoyod, which let you record Journal Entries in a simplified way without an accounting background. It covers the six available types and the fields for each.
Path in Qoyod
Accounting › Easy Entries
What are Easy Entries
Easy Entries save time on entry input and ensure the data entered is accurate. The user picks the entry type, the system shows the short fields matching that type, and the full Journal Entry is generated automatically and reflected on Reports.
Add a new easy entry
- From the “Accounting” dropdown, click the (+) icon next to “Easy Entries”.
- Choose the easy entry type from the list.
- Fill in the fields for that type.
- Click “Save”.
Types of easy entries
1. Money transfers
Move money between accounts (for example from one bank account to another, or converting money by transferring from the bank to cash).
- The account the money was withdrawn from.
- The account the money was added to.
- Transaction amount.
- Date and description.
- Attachments (optional).
2. Add capital
The starting step for any business, covering all the money, equipment, and materials needed to set up the activity.
- Owner’s capital account.
- Form of the added capital (cash, fixed assets, etc.).
- Amount, date, description.
3. Fixed asset depreciation
The gradual decrease in a fixed asset’s value due to use or obsolescence.
4. Owner withdrawal
Money the owner withdraws from cash or bank for personal use.
5. Profit distribution
Distributing profits to partners or shareholders at the end of each quarter or year, based on each party’s share of the capital.
6. Payroll accounting
Record a Journal Entry for the salary of each employee individually, or a combined entry for all employees.
