Qoyod for HR

The HR system that already knows Saudi Labor Law

GOSI, WPS, iqama renewals, Saudization ratios and end of service are deadlines with penalties attached, not paperwork. Qoyod HR is a standalone Saudi HR system on its own subscription that runs employees, contracts, attendance, leave and payroll in one place, with the Labor Law calculations built in. Made for growing businesses in contracting, restaurants, transport and logistics, and beyond.

Saudi law built in

End of service and leave, automatic

99.9%

Uptime

24/7

Technical support, every day

app.qoyod.com/qhr

Welcome backThe payroll run, ready before its dateWho is in, who is late, who is on leaveRequests, from submission to approvalContracts, documents and their expiry datesEntitlements calculated by the Labor Law

Search employees, requests and branchesRun payrollSA

October payroll run · 128 employees

Approve the runAwaiting approvalApproved

EmployeeBasicAllowancesDeductionsNet

Sarah Al-AhmadHR · Olaya12,0002,400-1,17013,230

Khalid Al-OtaibiBranch manager · Jeddah9,2001,800-1,3979,603

Fahad Al-SubaieOperations · Dammam7,5001,200-7317,969

Noura Al-QahtaniAccounting · Olaya8,8001,500-1,1589,142

Reem Al-DosariProcurement · Olaya6,400900-6246,676

Run total128 employees412,50063,900-18,400458,000

The run is ready for the WPS file

Attendance · first two weeks of October

119 of 128 today

1234567891011121314

Sarah Al-Ahmad

Khalid Al-Otaibi

Fahad Al-Subaie

Noura Al-Qahtani

Reem Al-Dosari

PresentLateOn leaveAbsent

Late hours and overtime carry straight into the run

Leave requests · 32 waiting on you

Annual leave

Sarah Al-Ahmad · 5 days · 21 days left

ApproveApproved

Sick leave

Fahad Al-Subaie · 2 days · with a medical report

Awaiting manager

Emergency leave

Khalid Al-Otaibi · 1 day

Awaiting manager

Annual leave

Noura Al-Qahtani · 3 days · 9 days left

Approved

The balance is deducted automatically on approval

Contracts and documents · 21 need action

Reem Al-Dosari

Fixed-term contract · ends in 18 days

Needs renewalRenewed

Khalid Al-Otaibi

Iqama · expires in 21 days

Needs renewal

Sarah Al-Ahmad

Open-ended contract

Active

Fahad Al-Subaie

Professional licence · valid to 2028

Active

Every document in the employee file, with its expiry date and an alert before it

End of service · Khalid Al-Otaibi

Length of service6 years, 4 months

Final basic salarySAR 9,200

Unused leave balance11 days

Final entitlementSAR 63,480

Calculate entitlementCalculatingReady to pay

The calculation follows the Saudi Labor Law and the reason service ended

The real problem

HR work is not paperwork. It is deadlines with penalties attached

Most Saudi businesses do not fall behind the Labor Law on purpose. They fall behind because the tracking is split between a spreadsheet and one person's memory. Put it all in one system where the calculations are built in from the start.

Deadlines that do not wait

Payroll, WPS, GOSI, iqama renewals and Saudization ratios each carry a deadline and a penalty, and tracking them all from a spreadsheet makes the fine a matter of time.

The rules live in one person's head

End-of-service, overtime and leave balances are known to the HR manager alone. If they are away or they move on, the knowledge goes with them.

The same data, in several places

Employee data is spread across an attendance sheet, a payroll spreadsheet, a leave log and a contracts folder, so every change is written more than once and one copy always falls behind another.

The employee lifecycle

From the contract to the salary to end of service

Every feature in Qoyod HR is built for one purpose: to carry the employee lifecycle along this path end to end, with no double entry and no missed deadline.

Employee contract

Attendance and leave

Payroll run

WPS

End of service

Built for HR

Qoyod HR runs all of it

Eight capabilities covering the employee lifecycle from contract to end of service. The most important ones are detailed below.

Payroll run

Attendance

Employee records

Contracts and documents

Leave and balances

Branches, roles and permissions

End of service and entitlements

Employee self-service app

01Payroll

The payroll run, ready before its date

Prepare your team's payroll run from one place, with clear salary components — earnings, allowances and deductions for every employee — and the WPS file ready from the run itself.

Clear salary components for every employee
Entitlements, allowances, deductions and advances
The WPS file, ready from the run

Ready to approve

October payroll run · 128 employees

Basic salariesSAR 412,500

Allowances and entitlementsSAR 63,900

Deductions and advances-SAR 18,400

Net payrollSAR 458,000

Salary components per employee · the run is ready for the WPS file

02Attendance

See your team's attendance at a glance

Check who clocked in and out, review each person's attendance record, and watch compliance across every branch, clearly and up to date.

A clock-in and clock-out record for every employee
Compliance tracked across branches
A live overview of today's attendance

119 of 128

Attendance today · all branches

Sarah Al-Ahmad

HR · Olaya

Present

Khalid Al-Otaibi

Branch manager · Jeddah

Present

Noura Al-Qahtani

Accounting · Olaya

On leave

03Leave

From request to approval in clear steps

The employee submits a leave request, the manager reviews it and approves or rejects it, with leave balances tracked per employee and a clear record of every request.

A clear workflow for request, review and approval
Leave balances tracked per employee
Multiple leave types with a full history

3 pending

Leave requests

Annual leave

Sarah Al-Ahmad · 5 days

Under review

Sick leave

Fahad Al-Subaie · 2 days

Under review

Emergency leave

Khalid Al-Otaibi · 1 day

Approved

04The organization

Your whole organization in a single dashboard

Manage branches, roles, permissions and licences from one place, with a full view of your team and completely independent accounts for Qoyod HR.

Central management of branches and roles
Permissions controlled by role
Employee licence management with seat alerts

4 branches

Organization dashboard

Branches

Roles

128

Total employees

Olaya branch

Riyadh

Active

Nakheel branch

Jeddah

Active

Malaz branch

Dammam

Active

Why Qoyod HR?

More than a payroll run: the whole law is calculated inside

Every statutory deadline in one place

WPS, GOSI, iqama renewals, Saudization ratios and end of service — track them all from one system instead of a spreadsheet and one person's memory.

The law is built into the calculations

End-of-service, overtime and leave-balance calculations are built into the system, so you do not need to know the regulation to get the right number.

One file per person

Everything about an employee — their contract, attendance, leave and salary — lives in one file, so the same data is never kept in separate sheets.

Arabic-first, not translated

An interface designed in Arabic with RTL as the default from the start, in Saudi labor terminology, with Hijri and Gregorian dates side by side.

Who is it for?

One system, three teams it takes work off

For the business owner

A clearer view of your team, its cost and its statutory deadlines, instead of finding out there was a problem on the day of the fine.

For the HR manager

Less time on administrative chasing: records, attendance, leave, approvals and the payroll run all in one place.

For the accountant and finance

Payroll, entitlement and end-of-service figures are clear and documented, instead of being assembled from scattered spreadsheets every month.

Have a few questions?

Quick answers to what business owners ask about Qoyod HR.

Is Qoyod HR separate from Qoyod Accounting?

Yes. It is a standalone HR system with its own accounts and its own subscription, for payroll, employees, attendance and leave.

What does Qoyod HR cover?

The full employee lifecycle: employee records, contracts, attendance, leave, the payroll run and end of service, along with branches, roles and permissions.

Does Qoyod HR connect to my Qoyod Accounting account?

Yes. The connection to Qoyod Accounting is now available. Qoyod HR stays a standalone system on its own subscription, and you can link it to your Qoyod Accounting account.

Are the Labor Law rules calculated inside the system?

Yes. End-of-service, overtime and leave-balance calculations are built in, so you do not need to know the regulation to get the right number.

Does it track attendance?

Yes. A clock-in and clock-out record for every employee, and compliance across every branch at a glance.

How is leave managed?

A workflow from request to approval, with leave balances and leave types tracked per employee and a full history of every request.

Does Qoyod HR run employee payroll?

Yes. You prepare your team's payroll run with clear salary components — earnings, allowances and deductions per employee — and the WPS file is ready from the run itself.

Does it support multiple branches?

Yes. You manage every branch, its roles and its permissions from one dashboard, with licence management and seat alerts.

How do I add employees?

You create employee records with or without system access, and send activation invites on completely independent accounts.

How do I get started?

Ready to run your team on Qoyod HR?

Employees, contracts, attendance, leave, payroll and end of service, with the Labor Law calculations built in. Standalone, on its own subscription.

The HR system that already knows Saudi Labor Law

HR work is not paperwork. It is deadlines with penalties attached

From the contract to the salary to end of service

Qoyod HR runs all of it

The payroll run, ready before its date

See your team's attendance at a glance

From request to approval in clear steps

Your whole organization in a single dashboard

More than a payroll run: the whole law is calculated inside

One system, three teams it takes work off

Have a few questions?

Ready to run your team on Qoyod HR?

Register your details and we will be in touch