The challenge: growing orders… and choking invoicing
As orders grew, daily invoice processing came to take about four hours, and errors multiplied because of repetitive entry. The sales report took a full day to assemble, while product profitability stayed unclear. Preparing the tax return took three days to gather numbers from scattered sources. The result: the team spent its time on manual processing rather than serving customers and growing.
- Daily invoice processing took about four hours.
- Recurring invoice errors caused by manual entry.
- The sales report took a full day.
- Preparing value-added tax and e-invoicing took days.
The solution with Qoyod: sales, invoices, and inventory in one system
The store unified sales, invoicing, and inventory on Qoyod, where every sale is recorded once and instantly reflected in inventory, reports, and tax. Four capabilities made the difference:
E-invoices compliant automatically
Compliant with Phase 1 and Phase 2 of e-invoicing, it calculates tax automatically, dropping invoice processing from hours to under an hour.
Recording sales by channel
Sales are recorded and classified by channel, so each revenue source’s performance is clear and the sales report is built in two hours instead of a day.
Accurate inventory management
Inventory drops automatically with every sale, so product profitability appears in a weekly report and stock-out surprises fall.
Ready tax and sales reports
Because all data lives in one system, the tax return comes out in half a day instead of three days, and sales reports in hours.
Results in numbers: before and after Qoyod
“As orders grew we needed a system to run sales and invoices without daily pressure, and Qoyod organised that process.”
Store Manager · Retail
Why online stores specifically?
An online store sells large volumes of small orders, so any delay or error in invoicing multiplies quickly as it grows. When every order is recorded once and reflected in inventory, tax, and reports, time shifts from manual processing to growth. That is why Qoyod’s impact on this store was speeding up the daily process and clarity in product profitability, not just issuing invoices.