The challenge: many suppliers… and tangled accounts
The company dealt with many suppliers, so reconciling their accounts took about twelve hours monthly. Payables errors recurred, and knowing a product’s margin stayed delayed to month-end. Stock variance was high, and preparing the financial report took three days to gather numbers from scattered sources.
- Supplier-account reconciliation took about twelve hours monthly.
- Recurring payables errors.
- Knowing a product’s margin was delayed to month-end.
- High stock variance and a financial report taking three days.
The solution with Qoyod: suppliers and inventory under control
The company unified its supplier invoices, inventory, and reports on Qoyod, where supplier invoices are recorded and their accounts reconciled in one place. Four capabilities made the difference:
Organised supplier invoices and payables
Supplier invoices are recorded and payables tracked, dropping supplier-account reconciliation from twelve hours to three, and cutting errors.
Accurate inventory management
Inventory is tracked across warehouses and drops with every sale, so stock variance falls from a high level to a low one.
Cost and profitability reports
Reports link cost of goods to sales, so each product’s margin appears weekly instead of at month-end.
Instant financial reports
Because purchasing, inventory, and cost live in one system, the financial report comes out in half a day instead of three days.
Results in numbers: before and after Qoyod
“Qoyod helped us understand cost of goods, suppliers, and inventory in a clearer and faster way.”
CFO · Retail
Why wholesale trade specifically?
Wholesale trade means many suppliers, large inventory, and sensitive margins, so any payables error or stock variance quietly eats into profit. When supplier invoices are recorded, their accounts reconciled, and inventory linked to cost in one system, cost of goods and each product’s margin become clear. That is why Qoyod’s impact on this company was control over suppliers and inventory, not just tidier books.