The challenge: plenty of daily revenue… and slow reconciliation
The clinic took in daily payments through several methods, so reconciling them with the cash box and the bank account took about ninety minutes every day. Payment-entry errors recurred monthly and muddled the accounts. Issuing an invoice for a patient took minutes, and the monthly expense report took hours to assemble. Most importantly, the profit margin stayed imprecise for lack of an organised view of revenue and expenses.
- Daily revenue reconciliation took about ninety minutes.
- Recurring payment-entry errors every month.
- Issuing a patient invoice took minutes.
- The need for invoices compliant with e-invoicing and value-added tax.
The solution with Qoyod: the clinic’s daily accounting in one system
The clinic adopted Qoyod to manage its general accounting and invoicing, where daily revenue is recorded and reconciled with the bank and cash box in one place. Four capabilities made the difference:
Recording and reconciling daily revenue
The day’s revenue is recorded and reconciled with bank accounts and cash automatically, dropping reconciliation from ninety minutes to under twenty.
E-invoices in seconds
A patient invoice is issued quickly, compliant with Phase 1 and Phase 2 of e-invoicing, with tax calculated automatically.
Expenses classified clearly
Operating, supplies, and payroll expenses are classified, so it becomes clear where each riyal goes and easy to control monthly.
Real-time income and expense reports
Because revenue and expenses live in one system, the monthly expense report comes out in an hour instead of hours, and the profit margin is clear.
Results in numbers: before and after Qoyod
“The clinic’s daily financial management became simpler, and we now have a clearer picture of revenue and expenses.”
Administrative Manager · Services
Why clinics specifically?
A private clinic takes in many daily payments through different methods, so controlling revenue and expenses becomes a daily burden if it stays manual. When revenue is recorded and reconciled with the bank in one accounting system, and expenses are classified clearly, financial management shifts from an exhausting chore to a clear daily picture that reveals the profit margin. That is why Qoyod’s impact on this clinic was organising its general accounting — nothing more — with no handling of medical data, which stays outside the system’s scope.