The challenge: fast-moving inventory… and accumulating discrepancies
The company distributed fast-moving food products, so stock discrepancies accumulated to a high level with no clear explanation. Daily invoicing took about five hours, while collection time from clients stretched out. Supplier-invoice errors recurred monthly. Preparing the best-selling-products report took two days to gather numbers from scattered spreadsheets.
- High stock variance that was hard to explain.
- Daily invoicing took about five hours.
- Recurring supplier-invoice errors every month.
- The best-selling-products report took two days.
The solution with Qoyod: accurate inventory and fast invoicing
The company unified its inventory, invoicing, and client follow-up on Qoyod, where every sale and purchase updates inventory in real time. Four capabilities made the difference:
Inventory and warehouse management
It tracks inventory across warehouses and deducts it automatically with every sale, so stock discrepancies surface early and fall from a high level to a low one.
Fast e-invoices
Compliant with Phase 1 and Phase 2 of e-invoicing, it drops daily invoicing from five hours to ninety minutes.
Client and supplier follow-up
Client receivables and supplier payables are tracked in one place, so collection time shortens and supplier-invoice errors fall.
Sales reports by product
Because all data lives in one system, the best-selling-products report comes out in two hours instead of two days, so purchasing decisions are precise.
Results in numbers: before and after Qoyod
“Qoyod gave us a clearer view of inventory and clients, and cut the time lost between sales and accounting.”
Operations Manager · Food & Beverage
Why food distribution specifically?
In food distribution, inventory moves fast and its shelf life is short, so any stock variance or invoicing delay costs directly. When the system links inventory to sales, suppliers, and reports in one place, discrepancies fall, invoicing speeds up, and the fastest-turning product becomes clear. That is why Qoyod’s impact on this company was accuracy in inventory and speed in invoicing, not just tidier books.