How to Use Qoyod’s API to Connect External Systems and Auto-Record Transactions

Steps to use the API interface to integrate Qoyod with your store, website, or any external system to automatically record business and financial transactions.

If you want to integrate your online store with Qoyod, you can do so using the API service which allows you to easily track business and financial transactions. When any sale or purchase transaction is executed, it will be automatically recorded in the system.

To complete the integration:

1. Obtain an API Key:

   • Log in to your account in Qoyod.

   • Go to Settings, then General Settings, then next to the API key field.

   • If the key is not displayed, click the GENERATE API button at the bottom of the page to generate the key for the first time. After clicking, your API key will appear — copy it and keep it.

2. Contact your developers:

   • Provide your technical team with the API key and integration documentation available at the following link: https://apidoc.qoyod.com/?__hstc=205882892.ce1b33f3d161e8b0568d7bead303a49f.1731323122882.1741416697272.1741442341428.217&__hssc=205882892.51.1741442341428&__hsfp=1618190551

   • Ensure that your developers are setting up the integration according to system requirements.

3. Test the Integration:

   • Conduct tests to ensure that transactions are automatically and correctly recorded in Qoyod.

Additional Notes:

• Integration supports various financial transactions such as invoices and inventory.

• You must ensure that the other system is compatible with Qoyod’s API requirements.

• API integration does not support document total discount (total CD discount)

• If the platform or store you want to integrate is not among the platforms supported in Qoyod, you can use the API service.

  Platforms that currently have direct integration are:

  • Zed

  • Salla

  • Malakait

  • Jedia

  • Zapier

  As Qoyod supports integration with any platform through API, you must ensure that the platform or store you want to integrate with supports API integration.
  Then your technical team can program the integration between the platform and Qoyod directly.

• Through this interface, you can:

  • First: Things you can create (send data to Qoyod)

    These operations aim to automate data entry in the accounting system without manual intervention:

    • In the Sales section:

      • Add new customers with their complete data.

      • Create professional sales invoices immediately after completing a sale.

      • Issue quotes to potential customers.

      • Record payment receipts (proof of receiving payment amounts).

      • Create credit notes (record sales returns).

    • In the Purchases and Expenses section:

      • Add new suppliers.

      • Record purchase invoices from suppliers.

      • Create purchase orders for goods.

      • Record payment vouchers (proof of money disbursement to suppliers or for expenses).

      • Issue simplified expense invoices (for quick daily expenses).

    • In the Inventory and Products section:

      • Add new products or services to the system list.

      • Define product categories (such as: Electronics section, Clothing section).

      • Specify units of measurement (such as: piece, carton, liter).

    • In the Accounting section:

      • Create manual daily journal entries to adjust accounts or for special financial transfers.

    Second: Things you can retrieve (pull data from Qoyod)

    These operations aim to read data from the accounting system to display it in your other system or make decisions based on it:

    • Customer and Supplier Data:

      • Retrieve a list of all registered customers or suppliers and their contact details.

    • Invoice and Financial Data:

      • Retrieve invoice details and their status (are they paid or outstanding?).

      • Pull the PDF link for the invoice to enable the customer to download it directly from your website.

      • Review a list of payment receipts and vouchers.

    • Inventory and Products Data:

      • Retrieve the list of products and their updated prices.

      • Read current inventory quantities in warehouses (to prevent sales if quantity is depleted).

    • Accounting Data:

      • Retrieve the chart of accounts (account hierarchy) to link transactions to the correct account (such as bank account or sales account).

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