How to Use Barcode Reader During Inventory Count

An explanation of how to use a barcode scanner during inventory counting to quickly add products.

The Answer:

Detailed explanation of using a barcode scanner in inventory counting

Goal
Recording actual inventory quantities quickly and accurately without manual entry.

Before You Start

• Prepare your barcode scanner

• Connect it to your device

• Open the system in your browser

• Make sure the scanner reads the barcode as text within any field

Accessing Inventory Counting

• Go to the Products and Costs menu

• Select Inventory Count from the top options

• Click Create Inventory Count

• Review the count date and warehouse if applicable

• Navigate to the Add Products page

Adding Products Using the Barcode Scanner

• Click Add More

• Or use the keyboard shortcut Shift + A

• A new row appears to add a product

Scanning the Barcode

• Place the cursor in the product search field

• Scan the product barcode using the scanner

• The system recognizes the product immediately

• The product name appears without manual selection

• The current quantity in the system appears automatically

Adding the Quantity

• Navigate to the quantity field

• Enter the actual quantity in your inventory

• Compare it with the quantity shown in the system

• Repeat the same steps for each product

Adding Multiple Products

• After entering the quantity

• Click Add More again

• Scan a new product barcode

• The system adds it directly

• No need to search or scroll

Saving and Reviewing

• Review the complete product list

• Ensure the same product is not repeated

• Verify the accuracy of quantities

• Click Save to complete the count

Practical Notes

• The scanner works like a keyboard

• Any barcode error prevents the product from appearing

• The barcode must be registered in the product card

• Counting with barcodes reduces human errors

• In large warehouses, counting time is significantly reduced