This experience certificate template is a ready-to-fill, printable certificate that a private-sector establishment issues to an employee whose employment with it has ended. It has the date the employee joined, the date the relationship ended, the profession and the last wage, the establishment’s signature and stamp, proof that the certificate was delivered, and a log for returning the employee’s documents. Download the experience certificate template free in Word and PDF.
Word is for editing and typing your details on screen. PDF is for printing and filling in by hand. The PDF carries no Qoyod mark and has an empty box for your establishment’s logo. The Word file carries the Qoyod logo, which you can delete and replace with your own logo or letterhead.
Read this before you issue the certificate
- This is a certificate your establishment issues in its own name, not legal advice. The template puts the elements of the certificate in their places, and Qoyod does not write or review these certificates.
- The Saudi Labor Law speaks of a service certificate. People search for an experience certificate, but Article 64 of the Saudi Labor Law speaks of a service certificate, and we do not compare the two names here. Article 64 of the Saudi Labor Law provides that, when the employment contract ends, the employer gives the worker, at the worker’s request and free of charge, a certificate stating the date the worker joined, the date the relationship ended, the worker’s profession and the amount of the last wage.
- Do not write anything in it that harms the employee. Article 64 of the Saudi Labor Law does not allow the employer to include in the certificate anything that may harm the worker’s reputation or reduce their job prospects, so the template has no field for a performance evaluation.
What the experience certificate template contains
The PDF has 3 pages. It holds the certificate, establishment and employee details, the four service details, the establishment’s signature, proof of delivery, a log for returned documents and a checklist. These are its sections:
| Section of the certificate | What it covers |
|---|---|
| Certificate details | Reference number, date of issue, place of issue, and the date the employee requested the certificate |
| Establishment details | Establishment name, commercial registration number and address |
| Employee details | Employee name, national ID or Iqama number, and employee number |
| Certificate statement | A short paragraph in which the establishment certifies that the employee worked for it in the profession, for the period and at the last wage stated in the template, and that the certificate was given at the employee’s request |
| Service details | The date the employee joined, the date the relationship ended, the profession or job title, and the amount of the last wage |
| Description of duties (optional) | A box for the duties the employee actually performed, left blank if you do not need it |
| Establishment signature (titled “Establishment approval” in the file) | Signatory name, capacity and date, with space for the signature and stamp |
| Proof of delivery | The employee’s acknowledgment that they received the original, with their name, date of receipt and signature, and the name and capacity of the person who delivered it and the method of delivery |
| Log of documents the employee deposited with the establishment | A table of 7 lines: the certificate or document deposited, whether it was returned and the date, with the name of the person who returned it and the employee’s signature on receipt |
| Checklist before issuing | 8 items to review before you hand over the certificate |
Experience certificate template in Word or PDF: which to choose
The two files have the same content. Choose Word if you want to type the details on screen, delete the Qoyod logo and add your establishment’s letterhead. Choose PDF if you want to print the certificate and fill it in by hand. It carries no Qoyod mark, and at the top it has an empty box titled “Your logo” where you paste your own logo.
How to write an experience certificate for an employee, step by step
If you are looking for an experience certificate format, the sections of the template above are the format. Fill them in this order:
- Read what governs the certificate. Review Article 64 of the Saudi Labor Law and the employee’s contract, and ask your specialist if your case is unusual.
- Fill in the certificate, establishment and employee details. The reference number, date and place of issue and the date the employee requested the certificate, then the establishment’s name, commercial registration number and address, then the employee’s name, ID or Iqama number and employee number.
- Fill in the service details from your records. The date the employee joined, the date the relationship ended, the employee’s profession and the amount of the last wage, as they appear in the contract, the establishment’s records and the payroll record.
- Add a description of duties if you want one. The box is optional. State the duties the employee actually performed, without an opinion about them and without an evaluation of their performance.
- Sign and stamp. The signatory writes their name, capacity and the date, then signs and stamps the certificate.
- Deliver the certificate and record the delivery. Write the name and capacity of the person who delivered it and the method of delivery, and ask the employee to write the date of receipt and sign.
- Record the return of what the employee deposited. In the return log, write each certificate or document the employee deposited with you, whether it was returned and the date.
- Complete the checklist. Review the eight items, and keep a copy of the certificate and of the delivery record in the employee file.
What Article 64 of the Saudi Labor Law says about the service certificate
Article 64 of the Saudi Labor Law requires the employer, when the employment contract ends, to do two things. The first is to give the worker, at the worker’s request and free of charge, a service certificate stating the date the worker joined, the date the relationship ended, the worker’s profession and the amount of the last wage, and the employer may not include in it anything that may harm the worker’s reputation or reduce their job prospects. The second is to return to the worker all the certificates or documents the worker deposited with the employer.
This is all we cite from the law on this page. The template does not state a deadline for issuing the certificate, a legal effect of it, or a procedure on any platform or government body, because those are not what the file is built on. For anything beyond that, refer to the Saudi Labor Law and to your specialist.
Log of documents returned to the employee
At the end of the template there is a table for recording the certificates and documents the employee deposited with you: the name of the certificate or document, whether it was returned, and the date it was returned. Your establishment fills it in with what actually happened, and it keeps a record of what was returned and when.
Checklist before you issue an experience certificate
At the end of the template there is a checklist of 8 items to review before you hand over the certificate:
- The employee’s name, ID number and job title match the contract and the records
- The joining date and the date the relationship ended match the establishment’s records
- The last wage matches the payroll record
- I have not written an evaluation of the employee’s performance, an opinion about them, or anything that may harm their reputation or reduce their job prospects
- The certificate is signed by someone who represents the establishment and stamped
- The certificate was given to the employee free of charge and the method of delivery is recorded
- I reviewed the certificates and documents the employee deposited with the establishment and recorded their return
- I kept a copy of the certificate and of the delivery record in the employee file
The experience certificate and the other templates in the library
The Qoyod business templates library has other HR templates, such as the resignation letter template. These are separate files with different content from this certificate, and mentioning them describes what is in the library, not a legal comparison between them.
To read more about HR terms, the glossary has Employer Obligations and Employer Records.
If your establishment keeps its accounts in Qoyod cloud accounting software, the page on cloud accounting for business owners covers what matters to the owner of an establishment. Qoyod does not write or review experience certificates.
Experience certificate template: frequently asked questions
Answers to what people ask before they issue an experience certificate to an employee.
How does an experience certificate relate to the service certificate in the Saudi Labor Law?
People search for an “experience certificate”, while Article 64 of the Saudi Labor Law speaks of a “service certificate” that the employer gives the worker, and this page does not compare the two names. This template is built on what Article 64 of the Saudi Labor Law says about the service certificate: the date the worker joined, the date the relationship ended, the profession and the last wage.
Is the experience certificate given free of charge and at the employee’s request?
Article 64 of the Saudi Labor Law provides that, when the employment contract ends, the employer gives the worker, at the worker’s request, a service certificate free of charge. The template has a field to record the date the employee requested the certificate.
What do I write in an experience certificate?
Write the certificate, establishment and employee details, then the four service details: the date the employee joined, the date the relationship ended, the profession and the last wage. The template also has an optional box for describing the duties the employee performed, then the establishment’s signature and stamp and a proof of delivery. Fill in the details from the employee’s contract and the establishment’s records.
Should I write a performance evaluation in an experience certificate?
The template has no field for a performance evaluation. Article 64 of the Saudi Labor Law does not allow the employer to include in the certificate anything that may harm the worker’s reputation or reduce their job prospects. If you want to add a description, use the optional box to state the duties the employee actually performed, without an opinion about them and without an evaluation.
What is the difference between the Word and PDF versions of the experience certificate template?
Both files have the same content. Word is for editing and typing your details on screen, and it carries a Qoyod logo that you can delete. The PDF has 3 pages, is for printing and filling in by hand, carries no Qoyod mark and has an empty box for your establishment’s logo.
Does the employer return the certificates and documents the employee deposited?
Article 64 of the Saudi Labor Law provides that the employer returns to the worker all the certificates or documents the worker deposited with the employer. The template has a table of 7 lines where you record each certificate or document, whether it was returned and the date it was returned.
Download the experience certificate template
The template is available in Word and PDF, and ends with a checklist of 8 items. Review it before you hand over the certificate.
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