Monthly Close & Automation

Recurring Transactions — automate your monthly close with ready templates

Save time at every monthly close with ready recurring-entry templates.

Start a free trial Talk to sales

14 days free · No credit card · Faster, more accurate close

12 scheduled entries Recurring entries

Active templates

Recurring template

Applied this month

Automatic entry

TemplateStatus

Fixed-asset depreciation · monthly Active

Salary accrual · monthly Active

Prepaid expenses Active

Accrued loan interest Scheduled

Automatic recurrence · preview before posting · archived per cycle

Template: asset depreciation

ID: TPL-DEP-001

Daily / monthly / quarterly / annual

Applied automatically

Automatic monthly close

Why monthly entries drain hours from your accounting team

At every monthly close, the accountant rewrites depreciation, accrual, and prepaid-expense entries manually. The result: hours lost, calculation errors, and inconsistency between periods. Recurring templates turn this repetitive work into reliable automation.

Ready templates

A library of recurring entries for asset depreciation, accruals, prepaid expenses, and loan interest — ready to use without rebuilding.

+25K

Saudi businesses rely on Qoyod to manage their books and automate month-end entries reliably.

Faster close

Entries are applied automatically on their dates, shortening the monthly close and keeping the trial balance up to date with no manual work.

How do accountants prepare month-end entries today?

Compare common ways of preparing month-end entries against Qoyod’s ready recurring templates.

Method	Risks & issues	Other accounting software	RecommendedQoyod's solution
Preparing close entries manually every month	Tedious manual repetition Errors in depreciation and accruals Difficulty meeting close deadlines Slow issuance of monthly reports	Requires repeated manual entry No automatic scheduling of entries	Automatic scheduling · periodic application · zero manual repetition
Keeping Excel templates for monthly entries	Manual copy-and-paste between periods Inconsistency across accounting cycles No direct link to the trial balance Difficulty for review and audit	Reliance on files separate from the system No integration with the general ledger	In-system templates · automatic posting · up-to-date trial balance
Recreating the entries every accounting cycle	No formal documentation of calculation rules Loss of consistency when the accountant changes No organized archive of prior-period entries Difficulty retrieving the reference during audit	Full rewrite every cycle No reference-entry library	Documented template library · archived per cycle · complete consistency

Current method

Preparing close entries manually every month

Risks & issues

Tedious manual repetition
Errors in depreciation and accruals
Difficulty meeting close deadlines
Slow issuance of monthly reports

Other accounting software

Requires repeated manual entry
No automatic scheduling of entries

Recommended

Qoyod's solution

Automatic scheduling · periodic application · zero manual repetition

Current method

Keeping Excel templates for monthly entries

Risks & issues

Manual copy-and-paste between periods
Inconsistency across accounting cycles
No direct link to the trial balance
Difficulty for review and audit

Other accounting software

Reliance on files separate from the system
No integration with the general ledger

Recommended

Qoyod's solution

In-system templates · automatic posting · up-to-date trial balance

Current method

Recreating the entries every accounting cycle

Risks & issues

No formal documentation of calculation rules
Loss of consistency when the accountant changes
No organized archive of prior-period entries
Difficulty retrieving the reference during audit

Other accounting software

Full rewrite every cycle
No reference-entry library

Recommended

Qoyod's solution

Documented template library · archived per cycle · complete consistency

Qoyod's solution

Six capabilities that make monthly close entries automatic and reliable

Recurring templates in Qoyod turn month-end entries into reliable automation — a ready template library, periodic scheduling, automatic reversing entries, and a preview before posting.

A library of recurring-entry templates

Design recurring-entry templates for fixed-asset depreciation, salary accruals, prepaid expenses, and loan interest, and keep them in a unified library inside the system.

Periodic scheduling for the entries

Set the recurrence cycle (daily, monthly, quarterly, annual) along with the start and end dates, and the system applies the entry automatically on each date with no manual reminder.

Automatic reversing entries for accruals

The system generates the reversing entry automatically in the next period for accrual and prepaid-expense entries, so the same amount isn't counted twice.

Preview the entry before final posting

Qoyod displays the scheduled entry's details before posting: accounts, amounts, date, narrative — and the accountant reviews and approves or edits before it hits the books.

Customization by transaction type

Each template has its own settings: cost center, project, currency, percentage, and calculation method — so the templates fit your books' structure without compromises.

Archiving every entry with its attachments

Qoyod archives every recurring entry with its application date, approver, and attachments (invoice, contract, depreciation schedule), so you have a full audit trail for every accounting cycle.

How recurring transactions work in Qoyod

Four steps from designing the template to automatically posting the entry on its date — in a single workflow.

Design the recurring-entry template

Set the debit and credit accounts, the fixed or dynamic amount, the narrative, and the cost center. Save the template in your library for recurring use.

Set the recurrence cycle and start date

Choose the application cycle (daily, monthly, quarterly, annual) and the start and end dates, or specify how many times the template should run.

The system applies the entry automatically on the date

Qoyod creates the recurring entry automatically on its scheduled date and generates the reversing entry for accruals in the next period when needed.

Review and approve before final posting

Your team reviews the scheduled entry before posting and approves or edits it, after which the trial balance and your financial reports update immediately.

Accounting teams in Saudi Arabia choose Qoyod to automate the monthly close

Thousands of Saudi businesses rely on Qoyod to keep their books and automate month-end entries methodically and reliably.

Built to help accountants close the books fast and consistently

Recurring templates in Qoyod automate depreciation, accruals, and prepaid-expense entries, generate reversing entries automatically, and provide a preview before posting, shortening the monthly close and keeping the trial balance up to date and consistent across periods.

For accounting firms Audit readiness

Every recurring entry is archived with its application date, attachments, and approver, so the auditor receives a complete, period-consistent file with no manual reconciliations.

+25K

Saudi businesses use Qoyod to manage their books and their monthly-close entries

FAQ

Have some questions?

Answers to the most common questions about Qoyod’s recurring templates.

Do the templates support reversing entries?+

Yes. When you design a template for an accrual or prepaid-expense entry, Qoyod generates the reversing entry automatically in the next period per the setup you defined, so the same amount doesn't affect the period's results twice.

How do I handle amount changes between cycles?+

Qoyod supports templates with a fixed or dynamic amount tied to a field or formula (e.g., a percentage of asset value, the number of days in the period). You can also edit the amount manually in the preview before posting without changing the original template.

Can I pause a template temporarily without deleting it?+

Yes. Qoyod lets you suspend a template for a set period or stop it permanently while keeping the prior entries on record. You can reactivate it later without redesigning it.

Do recurring entries appear in the trial balance?+

Yes. Every entry applied automatically posts to the general ledger immediately and appears in the trial balance, income statement, and balance sheet just like any manual entry, with a marker indicating its source (recurring template) for review purposes.

Can year-end entries be scheduled?+

Yes. Qoyod supports annual and quarterly scheduling, making it suitable for year-end close entries, fixed-asset reclassification, intangible-asset amortization, and fiscal-year account settlements.

Do recurring entries integrate with budgets?+

Yes. Recurring entries are reflected in budget-vs-actual reports as soon as they are posted, so your finance team can track monthly variances automatically and consistently.

Start automating monthly-close entries today

Try Qoyod free for 14 days. No credit card required. Design your first recurring-entry template in minutes.

Start your free trial Talk to sales

14-day free trial · No credit card · Faster, more accurate close