Revenue & Expenses

Sales & Purchase Modules — methodical tracking of revenue and expenses

Automate revenue tracking and expense recording methodically.

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Auto-posted Receivables / payables dashboard · May 2026

Accounts receivable

⃁ 184,250

Customers · 32 invoices

Accounts payable

⃁ 96,800

Suppliers · 18 invoices

AccountDebitCredit

Customers — receivables⃁ 12,500—

Sales revenue—⃁ 10,870

VAT—⃁ 1,630

Entry totals⃁ 12,500 / 12,500

Balanced · trial balance updated in real time

Aging of receivables

≤ 30 days · 78%

Posting status

Automatic · instant

Entry posted automatically

Real-time trial balance

Why accounting teams need unified sales and purchase modules

Recording sales and purchases across scattered systems confuses receivables and payables, slows the monthly close, and makes reconciling invoices with accounting entries hard. A unified module ties every invoice directly to its entry and updates the trial balance in real time.

Automatic posting

Every sales or purchase invoice posts automatically to the journal and updates receivables/payables and the trial balance with no manual entry.

+25K

Saudi businesses rely on Qoyod to record their sales and purchases and manage receivables in a unified system.

Real-time balance

The trial balance updates with every sale or purchase, so your team sees the current financial position at any moment.

How do accounting teams record sales and purchases today?

Compare your team’s current way of recording sales and purchases against Qoyod’s unified modules.

Method	Risks & issues	Other accounting software	RecommendedQoyod's solution
Recording sales and purchases manually in separate books	Duplicate data entry between books and the system Errors when posting between receivables and revenue accounts Slow month-end close Difficulty reconciling receivables and payables	Requires manual posting from the invoice to the books No real-time link to the trial balance	Automatic posting · trial balance updated in real time
Excel spreadsheets for receivables and payables	Multiple versions of the file across the team Calculation errors that are hard to catch before close Difficulty updating inventory with each sale or purchase No integration with the official accounting reports	Partial solutions with no unified sales-and-purchase system No integration with the inventory module	Unified system from the invoice to the financial report
Relying on several separate systems for sales, purchases, and inventory	Data scattered across systems with no unified source Difficulty consolidating data for the monthly reports Cost of merging data manually at each period end Timing gaps between different systems' updates	Shallow integration between systems requiring periodic maintenance No single source of truth for receivables, inventory, and revenue	Unified platform · single source of truth · comprehensive view

Current method

Recording sales and purchases manually in separate books

Risks & issues

Duplicate data entry between books and the system
Errors when posting between receivables and revenue accounts
Slow month-end close
Difficulty reconciling receivables and payables

Other accounting software

Requires manual posting from the invoice to the books
No real-time link to the trial balance

Recommended

Qoyod's solution

Automatic posting · trial balance updated in real time

Current method

Excel spreadsheets for receivables and payables

Risks & issues

Multiple versions of the file across the team
Calculation errors that are hard to catch before close
Difficulty updating inventory with each sale or purchase
No integration with the official accounting reports

Other accounting software

Partial solutions with no unified sales-and-purchase system
No integration with the inventory module

Recommended

Qoyod's solution

Unified system from the invoice to the financial report

Current method

Relying on several separate systems for sales, purchases, and inventory

Risks & issues

Data scattered across systems with no unified source
Difficulty consolidating data for the monthly reports
Cost of merging data manually at each period end
Timing gaps between different systems' updates

Other accounting software

Shallow integration between systems requiring periodic maintenance
No single source of truth for receivables, inventory, and revenue

Recommended

Qoyod's solution

Unified platform · single source of truth · comprehensive view

Qoyod's solution

Six capabilities that make sales and purchases the backbone of the accounting workflow

Qoyod’s sales and purchase modules tie every invoice directly to its accounting entry and update receivables/payables, the trial balance, and the reports in real time.

Automatic posting of sales and purchase entries

Every sales or purchase invoice is automatically turned into a balanced accounting entry in the journal, with the amounts distributed to the relevant accounts without manual entry.

Real-time tracking of receivables and payables

Check each customer's and supplier's balance in real time and track paid and unpaid invoices from a unified receivables/payables dashboard.

Integration with the inventory module

Every sales invoice deducts the quantity from inventory, and every purchase invoice adds it — with average cost and inventory reports updated in real time within the same system.

Aging reports

Bucket receivables and payables by due-date ranges (30/60/90 days) and flag overdue invoices to follow up on collection or payment on time.

VAT calculation on sales and purchases

The system calculates VAT on every invoice automatically, records it in the tax accounts, and prepares the VAT return ready for submission to ZATCA.

Real-time trial balance

Every entry resulting from a sales or purchase invoice appears immediately in the trial balance, income statement, and balance sheet, so your team sees the current accounting position at any moment.

How the sales and purchase modules work in Qoyod

Four steps from recording the invoice to seeing the entry in the trial balance — in a single workflow for the accounting team.

Record the sale or purchase in Qoyod

Create the sales or purchase invoice with all its items and taxes, or import the transaction from POS or the connected e-commerce system.

The system posts the accounting entry automatically

Qoyod automatically turns the invoice into a journal entry: debit the customer, credit sales revenue, credit VAT — or the corresponding entry for purchases.

Receivables and the trial balance update in real time

The customer or supplier balance, the inventory, the revenue and tax accounts, and the trial balance all update in real time, without waiting for the close.

Issue the accounting reports at any time

The system issues aging, income, balance-sheet, and VAT-return reports with one click from the real-time data.

Accounting teams in Saudi Arabia choose Qoyod

Thousands of Saudi businesses rely on Qoyod to record their sales and purchases and manage receivables in a unified accounting system.

Built to help professional accountants track revenue and expenses methodically

Qoyod's sales and purchase modules tie every invoice directly to its accounting entry, update receivables/payables and the trial balance in real time, and prepare the VAT return ready for submission to ZATCA with no manual reconciliations.

Certified ZATCA Phase 2

The sales and purchase modules issue tax invoices compliant with Phase 2 of e-invoicing per ZATCA requirements.

+25K

Saudi businesses use Qoyod to record their sales and purchases and manage receivables

FAQ

Have some questions?

Answers to the most common questions about Qoyod’s sales and purchase modules.

How are entries posted automatically from the invoice to the books?+

As soon as the sales or purchase invoice is saved, the system turns its lines into a balanced accounting entry — debit accounts, credit accounts, and taxes — posts it to the journal, and updates receivables/payables and the trial balance in real time with no manual work.

Do invoices support multiple currencies?+

Yes. Qoyod supports issuing sales and purchase invoices in multiple currencies, with conversion to the Saudi riyal at the approved exchange rate and automatic recording of currency differences in their designated accounts.

How do I track receivables aging?+

Qoyod issues an aging report that buckets unpaid invoices by due-date ranges (≤ 30 days, 31-60, 61-90, over 90), so your team can chase collection with clear priorities.

Does the purchase module integrate with inventory?+

Yes. Every purchase invoice adds the quantities to inventory and updates the average cost automatically. And every sales invoice deducts the quantities from inventory. A unified system across the sales, purchase, and inventory modules.

Can I assign custom GL accounts per product type?+

Yes. Qoyod lets you tie each product item to its own revenue, cost of sales, and inventory accounts in the chart of accounts, so entries produced by invoices land in the correct accounts automatically.

Are the reports exportable for the external auditor's review?+

Yes. Sales, purchase, receivables, trial balance, and income-statement reports export to PDF, Excel, and XML, with each entry tied to its original invoice and attachments to give the auditor a complete file.

Start unifying sales and purchases on your team today

Try Qoyod free for 14 days. No credit card required. Record your first sales or purchase invoice in minutes.

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