We launched the sales debit notes module in July. This batch completes it from three angles: how a note’s value is settled, how it prints, and how it is reversed when issued in error.
Settling a debit note
An approved debit note can now be settled in four ways, so the accountant can close the outstanding amount in whichever way fits:
- Collecting a new receipt voucher linked directly to the note.
- Allocating an existing receipt voucher, unused or partially used, against the note.
- Offsetting against a credit note balance for the same customer, with no cash movement.
- Allocating against an open supplier bill, where the customer-supplier link feature is enabled.
The note status changes automatically from unused to partially used or used, based on how much has been settled. More than one method can be combined on a single note, as long as the total does not exceed the outstanding balance.
A dedicated document designer
We added an independent document designer for sales debit notes, fully separate from the credit note designer and the purchase debit note designer. It includes three templates:
- A general template for organizations not registered with ZATCA.
- A tax invoice debit note template for business and government customers.
- A simplified tax invoice debit note template for individual customers.
The ZATCA templates carry every required field: the source invoice number, the reason for issuance, and the QR code on the simplified template. The general administrator can also set the default design for each note type in document settings, the same way it works for credit notes.
Reversing a debit note through a credit note
You can now issue a credit note directly to reverse a sales debit note that was issued in error or needs partial correction. The only way to create it is from the approved debit note’s details page, through the reverse debit note button.
The button opens the credit note form with all of the original note’s lines filled in automatically. Quantities can be adjusted for a partial reversal, or kept in full for a complete one.
The original note’s effect is fully reversed on approval: journal entries are reversed, the customer’s balance due decreases, and quantities return to inventory on lines where the inventory impact option was enabled. For organizations registered with ZATCA, the credit note is sent to the Fatoora platform automatically on approval.
The updates are available now for every organization using sales debit notes. Visit the e-invoicing hub for more on ZATCA requirements.