The bouquets and their delivery on one sales invoice, and what the customer pays on a receipt against it.
Exempt from the invoicing mandate today or required to issue invoices, your shop still keeps each bouquet as a line on an invoice and each payment on a receipt.
Flower Shop Accounting Software in Jordan puts the bouquets a customer orders and their delivery on one sales invoice. At a flower shop in Amman, Irbid or Zarqa, a customer orders two rose bouquets and a mixed flower bouquet delivered to a friend’s home, and pays the full amount when ordering. In Qoyod each bouquet is a product you sell and the delivery a “Service” product, all lines on one invoice, and the payment a receipt against it.
1. Between the supplier and the arranging table: where a flower shop’s numbers disappear
Before you choose accounting software for a flower shop in Jordan, follow the flowers through one week: they come in from the supplier by the hundred, go out in bouquets and event arrangements, and what wilts by the weekend never shows in a ledger.
Bouquets with no written prices
A customer orders a rose bouquet and a mixed one with delivery, and you add up the amount in your head, then forget how you got there.
With Qoyod: make each bouquet a product you sell and the delivery a service, and put them all as lines on one sales invoice.
An event deposit on a paper slip
A customer pays a deposit to secure the flower arrangements for their event, and the amount stays on a handwritten slip until the day.
With Qoyod: record it as a receipt in their name, then apply it to part of the event’s invoice when you issue it.
Flowers bought and a balance nobody knows
You buy roses from the supplier every few days and only know what is left once you count them by hand.
With Qoyod: record what you bought as a purchase invoice, and the quantities enter stock at their purchase price.
Flowers that wilt without a figure
Some flowers do not sell before they wilt and leave the shop without a trace in the accounts.
With Qoyod: count what is left in an inventory count, and the difference is posted to the cost account you choose.
2. Event flowers in your books: from buying the roses to the end-of-week count
A family in Amman asks for flower arrangements for their daughter’s engagement. The order passes five stops in your books, and the journey card keeps the amount of each one.
Stop 1: Buying the roses from the supplier
Enter the roses you bought as a purchase invoice in the supplier’s name, and their quantity in stock goes up at the purchase price.
Stop 2: A quotation for the event
Prepare a quotation for the family listing the arranging and the number of roses, set its expiry date, then send it or save it as a PDF; when its status becomes Approved, convert it into a sales invoice.
Stop 3: The family pays the deposit
The deposit is recorded as a receipt in the customer’s name and remains Unused for as long as the event’s invoice has not been issued.
Stop 4: The event-day invoice
Issue the sales invoice with the arranging and the roses lines, and settle part of it with the deposit receipt, so it shows Partially paid until the family pays the rest.
Stop 5: The end-of-week count
Create an inventory count for your shop’s location and enter the actual quantity of roses, and the difference is posted to the cost account you chose.
3. Flower Shop Accounting Software in Jordan: what Qoyod covers in your shop
E-invoicing and full accounting in one system. Beyond that, six jobs in a flower shop, from the flowers the supplier delivers to the last count.
A line for every bouquet
In Qoyod a bouquet is a product you sell at its own price, and the delivery is a “Service” product. A service has no stock and no purchase side: it is only sold, carrying the selling price, revenue account, tax and unit of measure you decide. A single sales invoice brings the bouquets and their delivery together, whether the customer pays cash or owes the amount, and any line’s unit price can be edited when the order differs.
A quotation for an event
When a family or a company asks for flower arrangements for an occasion, put the arranging and the flowers on a quotation with an expiry date, then send it to the customer or download it as a PDF. Once the customer agrees and it is Approved in Qoyod, you turn it into a sales invoice and its status reads Invoiced.
The deposit, then what is left
A deposit that reaches you before the event becomes a receipt; as it is not tied to an invoice yet, its status is Unused. On the event day you open the invoice, choose Pay and apply the receipt to part of its amount, which turns the invoice to Partially paid, and when the customer settles the remainder you record it on a new receipt. More detail in our guide to collecting a credit invoice in the National Invoicing System.
Flowers in stock
Create the flowers you buy by the stem as stored products, so each item has a purchase price and an expense account beside its selling price. Record what the supplier delivers as a purchase invoice in their name, and the quantities go up in stock, costed at average cost.
A bouquet that takes out its roses
If you want the roses to leave stock with every bouquet you sell, create the bouquet, depending on your subscription, as a non-stored bundled product made of the stems it holds, with the quantity of each, so those quantities are deducted from stock when it sells, and if one item’s balance runs short, the sales invoice shows an error naming the missing item.
Wilted flowers in the count
When the week closes, open an inventory count for your shop’s location, pick the cost account for short quantities and type the actual quantity of each item; Qoyod works out the difference at average cost and posts it to that account. If you want a separate account for damaged goods, add it first to the chart of accounts under operating expenses.
4. Flower shops and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your company is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, sales and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. What you follow and what your accountant reviews
The accountant or accounting firm your shop works with has a real say in which software you pick. Whether your activity falls outside the invoicing mandate is for that accountant and the Department to answer, while the books themselves stay in Qoyod.
What you follow
- Bouquet and delivery invoices, and what you collected on them in customer receipts.
- The event quotations you sent and the status of each.
- Each event’s deposit, and what the customer still owes on the customer statement.
- The flower balance in stock and the difference from each count.
What your accountant reviews
- Sales invoices, purchase invoices and customer receipts.
- Income statement, balance sheet and trial balance.
- Report exports to Excel and PDF.
- If your company must issue invoices: the JoFotara status of each one.
Your accountant can join your account as a user, with a role and permissions you choose.
6. Other Qoyod products
You keep your shop’s books in Qoyod Accounting. For your florists, drivers and shop team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a flower shop with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Do flower shops have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I put the bouquets and the delivery on one invoice?
From Products and costs, add a product you sell for each bouquet at its default selling price, and a “Service” product for the delivery with its price, revenue account and unit of measure. Then start a new sales invoice, pick the first line and add the rest with Add more; every line opens at its default price, which you may change.
How do I record a deposit a customer pays before the event?
Go to Customer receipts in the Sales menu and create a customer receipt in the family’s name for the deposit they paid. Because no invoice is attached to it yet, it shows as Unused. On the event day, open the invoice, choose Pay, then apply the receipt to part of its amount.
More detail in our guide to receipt vouchers and invoices in Jordan
How do I record flowers that wilted before they sold?
In Products and costs, open Inventory count and start a count for your shop’s location; select the cost account for short quantities and type the actual quantity of each item, and the difference shows and is posted to the account you selected. A dedicated damaged-goods account is added beforehand to the chart of accounts under operating expenses.
Does Qoyod arrange bouquet delivery times and follow the drivers?
Qoyod is accounting software, and what we show on this page is sales invoices, customer receipts, customer balances, quotations, purchase invoices and inventory counts, plus bundled products depending on your subscription. Arranging delivery times, assigning orders to drivers and following them on the road are not shown on this page.
That brings a flower shop’s accounts together in one place: every bouquet on its line, and every customer payment on its receipt.
