QEnterpriseFor companies of 200 to 1,000 employees

Your whole company on one system.

Every branch and department on one set of data, with approvals on every purchase request and expense claim.

Book a session with a Qoyod partner Explore the modules

One chart of accounts across branches and modulesA session with a Qoyod partner24/7 supportQoyod is ZATCA certified

app.qoyod.com

Approvals board

Expense claims

Purchase requests

Quotations

Delivery

Accounting

Workflows / Approvals board

Purchase request PR-1042Riyadh branch · MaintenanceSAR 18,400

Department head approved

CFO approved

Converted to RFQ

BranchRiyadh

Required by16 Nov

Level2 of 2

Awaiting your approval

12requests

Expense claims7

Purchase requests4

Invoice approvals1

Latest requests

No.TypeBranchStatus

PR-1042Purchase requestRiyadhConverted to RFQ

EC-311Expense claimJeddahPending

RFQ-087RFQRiyadhSent to suppliers

EC-305Expense claimDammamApproved

Purchase request PR-1042 approvedSAR 18,400

A claim awaits your approvalJeddah branch · SAR 2,150

Electronic delivery noteDN-551 · Issued on dispatch

The plan includes everything in Qoyod's Advanced plan, plus six operational modules on the same chart of accounts:

Everything in Advanced
Workflow engine
Expense claims
Purchase requests
Request for quotation
Vendor quotations
Delivery management

Why now

Spreadsheets that work at 50 people break at 500

The expenses, purchases and deliveries behind your numbers run on spreadsheets, email and separate tools, away from the system where you close the books.

Manual reconciliation every month
Finance collects branch and department spreadsheets and matches them to the books line by line before every close.
Approvals nobody can locate
A purchase request goes to the department head, then the CFO, by email and phone, and nobody sees it has been waiting a week.
No proof of who approved
The request is in a spreadsheet, the approval in a message, the entry in the system. When the auditor asks, the search starts.

Today

Expense spreadsheet per branchApprovals by email and phonePurchase requests in department sheetsSupplier quotes in emailA drivers fileAccounting in its own system

Data in six places, reconciled by hand every month.

With QEnterprise

Accounting

Expense claims

Purchase requests

Request for quotation

Vendor quotations

Delivery management

Workflow engine

All on the same chart of accounts, item list and vendor list.

Comparison

What are the options for a company your size?

Most companies do not compare us with another system. They compare us with what they do today.

Swipe the table sideways to see every column

	Spreadsheets	A tool per process	A new ERP	QEnterprise
Requests and accounting on one chart of accounts
Multi-level approvals with an amount limit per approver		Inside that tool only
Purchase request becomes an RFQ, then a purchase order		Varies
Approved claims post to their account without manual entry		Varies

Qoyod's enterprise tier: everything in Advanced, plus six operational modules on the same data.

How it works

A SAR 18,400 purchase request from the Riyadh branch, step by step

Every purchase request and expense claim passes the approvals you set for it, and its status shows on the approvals board in Qoyod.

1The employee submits itItems, quantities, required-by date and department. The requester cannot approve their own request.
2The department head approvesThey get it in their notification center and approve or reject.
3The CFO approvesBecause the amount is above the limit you set for the department head.
4The RFQ goes outBy email to every supplier you tick, and each supplier's prices are recorded in their quotation.
5The purchase order is issuedThe supplier quotation you chose converts into a purchase order.

You set the order, the approvers and the amount limits for each document type: expense claims, purchase requisitions, invoice approval and budget revisions.

Modules

Six operational modules on one set of data

Everything in the Advanced plan, plus six modules that move department work out of spreadsheets and into Qoyod.

Workflow engine

Decide who approves each document type and in what order, and follow every request on one board.

An approver per user with an amount limit
Kanban board: Pending, Under Review, Approved, Rejected
Notification center for what is waiting on you

Expense claims

Employees submit the amount, VAT and receipt date, and once approved the claim posts its journal entry to the right account.

Each claim type mapped to a chart-of-accounts entry
Approver can approve, reject or ask for a revision
Dashboard of totals, pending and rejected per period

Purchase requests

A request with items, required-by date and department that becomes the document you need once approved.

Converts to a purchase order, purchase invoice, RFQ or stock transfer
The requester cannot approve it
Index by status, requester, department and what it converted to

Request for quotation

Turn an approved purchase request into an RFQ and email it to every supplier you tick.

Item lines carried over from the request
Supplier email filled from the vendor record
Auto-numbered RFQ-001

Vendor quotations

Record each supplier's price per line and its valid-till date, then convert the quotation you choose into a purchase order.

Lines pre-filled from the RFQ
Running total as you enter prices
Converts to a purchase order or purchase invoice

Delivery management

A dispatch dashboard of every delivery by driver, route and status, and a confirmed delivery updates the invoice status in Qoyod.

Statuses: New, Assigned, In Transit, Delivered, Failed
Routes with ordered stops and Google Maps tracking
Electronic delivery note issued on dispatch

Everything in Advanced

Everything in the Advanced plan, in a new interface, with the operational modules running on the same data.

AccountingE-invoicingInventoryFixed assetsBudgetsCost centersBranch management

For every team

What changes in each team's day

A decision this size goes through more than one person. Here is what each of them sees.

CFO

Every expense claim and purchase request passes set approvals before it reaches the books, and an approved claim posts to its account without manual entry. The request, its approval and the entry sit in one system, not in a spreadsheet, a message and a system.

Expense claimsAmount limits per approverWorkflow engine

How to start

Four steps to your first approved request

1A session with a Qoyod partner
The partner learns your branches, departments and the tools you use today.
2Set the approvals
Decide who approves each document type, and each approver's amount limit.
3Set up
Map claim types to your chart of accounts, and add suppliers, drivers and routes.
4Go live
Your employees submit their first claim and first purchase request from their branches.

Qoyod Your partner in success and excellence.

Thousands of Saudi businesses choose Qoyod to manage their accounting and e-invoicing every day.

35K+Saudi companies and businesses

100K+monthly users

1.5M+monthly accounting operations

2M+monthly sales invoices

+1,300 Google reviews4.8 / 5

After trying several accounting tools that cost us over 175K SAR in losses with our biggest clients, Qoyod turned out to be the ideal solution, its e-invoicing lets us track our books easily, anytime, from anywhere.

SSaleh A.CEOExecutive directors

After 4 years with Qoyod, I can say it is a great system, with service and support that went beyond our expectations. All this time we have felt the Qoyod team is part of our own.

SSaud Z.Business ownerBusiness owners

An outstanding team and outstanding service. I have been a client for more than 7 years: an understanding, cooperative team at a great price.

SSultan A.Sales managerManagers

As a finance manager, I strongly recommend it for how easy it is to use. It fits many service and trading sectors.

MMohammed K.Finance managerFinance managers

A great system, flexible and smooth, with excellent, top-level technical support. I recommend it for any business.

KKurdi S.Accounts managerAccountants

Pricing

Book a session with a Qoyod partner

Leave your details and a Qoyod partner will contact you to set the session.

Custom priceBased on what your company needs

Workflow engine
Expense claims
Purchase requests
Request for quotation
Vendor quotations
Delivery management
Everything in Advanced

A session with a Qoyod partner24/7 support

You get the price after the session, plus a one-time implementation fee.

First name

Last name

Mobile number

Email address

Company name

Enterprise size

Enterprise sector

Your role

Frequently asked questions

What finance and IT teams ask before they decide.

How is QEnterprise different from other Qoyod plans?

QEnterprise is Qoyod's enterprise tier. It includes everything in the Advanced plan and adds six modules: workflow engine, expense claims, purchase requests, request for quotation, vendor quotations and delivery management. It is built for companies of 200 to 1,000 employees running several branches or business units.

Do the modules run on separate data?

No. They run on the same chart of accounts, item list and vendor list, so a request, its approval and its entry sit in one system.

What happens after an expense claim is approved?

Its journal entry posts automatically to the account mapped to that claim type, with no manual entry by finance.

How do I set who approves, and up to what amount?

In the workflow engine you assign an approver per user and document type, with an optional amount limit and effective dates. Approvers follow requests on the approvals board by status.

Can an employee approve a purchase request they submitted?

No. The requester cannot approve their own purchase request, so it always goes to another approver.

Who contacts me after I book, and how long does implementation take?

A Qoyod partner contacts you to arrange the session. Implementation time depends on your branches and modules and is set after the session.

Is Qoyod ZATCA compliant?

Yes. Qoyod is certified for Phase 2 e-invoicing by the Zakat, Tax and Customs Authority (ZATCA) and integrated with the Fatoora platform.

See how a purchase request becomes a purchase order

In the session a Qoyod partner shows you how a purchase request and an expense claim move from submission to approval.

Book a session with a Qoyod partner Explore the modules

A session with a Qoyod partner • Qoyod is ZATCA certified • 24/7 support