The fee for opening a door or cutting a key and the price of the new lock go on one invoice, paid in cash or by card.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, the job is a service and the lock is a product on the same invoice.
Locksmith Accounting Software in Jordan puts on one invoice what the customer took: the fee for the opening, the cutting or the fitting, and the lock the shop sold. In Amman, Irbid or Aqaba some customers pay part in cash and the rest by card. In Qoyod, add each job as a “Service” product and each lock or blank key as a product, issue the sales invoice, then record the cash part and the card part as receipts on the cash and bank accounts, and the invoice shows as Paid.
1. A locksmith shop in Jordan: where do the numbers get lost?
Before you pick accounting software for a lock and key shop in Jordan, watch one day: keys cut on the counter for cash, a door opened and paid for by card, cylinders and blank keys that run down with nobody counting, and a real estate company whose account lives in a notebook.
One price for the door and the lock
You quote the customer a single figure that covers opening the door and the lock you fitted, so you cannot tell how much was labour and how much was a part.
With Qoyod: make every job a service with its own price and the lock a product, then give each a separate line on one invoice.
Cash and card on one line
A customer pays part in cash and the rest by card, and you write both amounts on a single line that does not separate what went into the till from what went to the bank.
With Qoyod: record each payment as a receipt on its own account, cash or bank, so the two amounts show apart.
Blank keys with no balance
Blank keys, cylinders and locks leave the shop every day, and the next supplier delivery arrives before you know how many are left in the drawer.
With Qoyod: make them stored items, so the balance rises when you enter a purchase invoice and falls when you sell.
A company account in a notebook
You do many jobs in a month for a real estate company or a car dealer and only bill them at the end, so the account sits in a notebook that never shows what was paid and what is left.
With Qoyod: issue the company a sales invoice on credit, enter each payment as its own receipt, and open the customer statement to see what remains.
2. From a locked door in Amman to the month-end statement
An apartment door in Amman has been pulled shut with the key inside, and its owner also asks for a new lock. The job passes through five stops, and each one records a line on the journey card.
Stop 1: You open the door and sell the new lock
Issue the sales invoice for the opening, the key copies and the lock.
Stop 2: The customer pays in cash and by card
Record what was paid in cash as a receipt on the cash account and what was paid by card as a receipt on the bank account, and the invoice turns to Paid.
Stop 3: You order locks and blank keys from the supplier
Record a purchase invoice with the number of pieces and the price of each, and because they are stored items their quantities in stock grow.
Stop 4: A real estate company opens an account with you
Issue it a sales invoice on credit for the openings and replacements done in its buildings, then enter each amount you collect as a receipt on that same invoice.
Stop 5: At month end, review what the parts cost
Open the product cost and margin report to read the lock’s average unit cost and available quantity, then check the balance of blank keys and locks against what you counted in an inventory count.
3. Locksmith Accounting Software in Jordan: six tasks from opening to counting
Electronic invoicing and integrated accounting in one system. Six of its tasks matter to a locksmith shop in particular.
The job is a service, the lock is a product
In Qoyod, opening a door, cutting a key, fitting a lock and any other work you charge for becomes a product of the “Service” type, which is never stored or bought and carries a default selling price, a revenue account, a unit of measure and a tax. Locks, cylinders and blank keys are products with a selling price of their own. A sales invoice then holds the fee on one line and the lock on the next. Three copies of a key are a single line with a quantity of 3, and the unit price on any line can be changed when you settle on another figure with the customer.
Cash and card in two receipts
An invoice can be paid in more than one way: create a receipt for the cash part and pick the cash account, which makes the invoice Partially paid, then press Pay against invoice and create a second receipt for the card part on the bank account, and the invoice shows as Paid once the two receipts cover it. If a customer asks for a lock or a safe you do not stock, create a customer receipt for the deposit before any invoice exists; it stays unused while it is not allocated to an invoice, and you settle part of the invoice with it when you issue it.
The invoice from the Qoyod mobile app
The Qoyod mobile app lets you add a sales invoice and a customer receipt from its quick-add button, so you can record the job while you are with the customer. Adding a new product or a new account is done on the website, so set up your services and locks in your account before you leave. The app runs on iPhone, Android and Huawei devices, with the same login as the website.
Blank keys and cylinders in stock
When the blank key, the cylinder and the lock are stored items, every supplier purchase invoice raises the quantity and every sales invoice lowers it. Qoyod refuses a sale that would take the balance below zero, so stock must exist before you sell it. The product cost and margin report then shows the available quantity and the average unit cost of each item.
Counting the blank keys
There is no direct stock issue voucher in Qoyod, so a key snapped in the cutter or lost from the drawer stays in the balance until you count. You start an inventory count for the shop’s location, choose the cost account for short quantities and type the quantity you really hold, and the difference appears at average cost and is posted to that account.
A real estate company or a car dealer on account
For work done in its buildings or on its cars, the company gets a sales invoice on credit, each payment you collect is a receipt on that invoice, and the customer statement shows the balance, while the customer ageing report compares balances between periods. Price lists per customer do not exist in Qoyod, so the rate you agreed with one company goes on the invoice line. When a company sends back a stored lock, a credit note returns its quantity to stock. For the detail, read our explainer on collecting a credit sale invoice in JoFotara.
4. Locksmith shops and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, sales and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your shop’s books, between you and your accountant
Your accountant, or the accounting firm that looks after your shop, works in the same books you open in Qoyod. Whether your shop must issue invoices through the system is a question for your accountant and the Department, while the sales invoices, the receipts and the counts of blank keys stay in Qoyod.
What you follow
- The balance of every company and credit customer in the customer statement.
- What went into the cash account and what went into the bank account, in the receipts.
- The available quantity and average cost of each item in the product cost and margin report.
- The difference the last count of blank keys and locks showed.
What your accountant reviews
- All the paperwork: sales and purchase invoices, receipts, credit notes and inventory counts.
- The income statement, the balance sheet and the trial balance.
- Reports exported as Excel or PDF.
- The JoFotara status of each invoice, if your shop must issue invoices.
You can give your accountant a user account with a role and permissions of your choosing.
6. Other Qoyod products
The shop’s books sit in Qoyod Accounting; the attendance and leave of the people who work for you sit in Qoyod HR, a separate product with its own subscription.
Qoyod HR
For a lock and key shop with technicians in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Do locksmith shops have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I record a customer who pays part in cash and part by card?
After you save the invoice, create a receipt for the cash part and pick the cash account, and the invoice shows as Partially paid. Then press Pay against invoice and create a receipt for the card part on the bank account, and the invoice turns to Paid once the two receipts cover it.
More in our explainer on receipt vouchers and invoices in Jordan
Can I add a sales invoice while I am at the customer’s door?
The Qoyod mobile app lets you add a sales invoice and a customer receipt from its quick-add button. Adding a new product or a new account is done on the website, so set up your services and locks in your account before you leave.
How do I know what is left of the blank keys and locks, and how do I record a key that broke?
Make the item a stored item, and purchase invoices raise its quantity while sales invoices lower it. Since there is no direct stock issue voucher, a broken key goes through an inventory count: open a count for the shop’s location, select the cost account for short quantities and type the real quantity, and the difference is shown and posted to that account.
Does Qoyod manage opening requests and technician appointments?
Qoyod is accounting software, so this page is limited to sales invoices, receipts, credit notes and customer balances, together with purchase invoices, stock and inventory counts. Managing opening requests and technician appointments is not covered on this page.
So a locksmith shop’s accounts come together in one place: the job and the lock on one invoice, the payment on a receipt, and the key balance in stock.
