One invoice for the rough-in, another for the finishing, each with the materials and labour hours.
Whether your company is exempt from the invoicing mandate today or obliged by it, materials are lines, labour hours are a service, and surplus materials get a credit note.
Plumbing and Electrical Accounting in Jordan follows the work as it happens on site: the rough-in, then the finishing months later. In Amman, Irbid or Zarqa, the company lays the water pipes and cable conduits in a building under construction, then comes back to fit switches and mixer taps as handover nears. Add the materials in Qoyod as products and the labour as a service measured by the hour, issue a sales invoice at the end of each stage, and credit back surplus materials with a credit note.
1. From rough-in to finishing: where do the numbers leak?
Before you choose accounting software for a plumbing and electrical company in Jordan, walk one building from its start: materials priced on an invoice and hours written on a sheet, materials that come back from site without leaving the account, a supplier invoice the office cannot place, and a building handed over with nobody sure what it cost.
Hours on a sheet
The foreman totals the technicians’ hours on a sheet, the office prices the materials on an invoice, and the building owner asks why there are two bills.
With Qoyod: put the materials as lines and the labour as a service with the number of hours on one sales invoice.
Materials back from site
Part of the materials comes back after the rough-in, and its value stays on the building owner’s invoice as if it had been fitted.
With Qoyod: issue a credit note for the quantity that came back, and the customer’s balance falls by its value.
A supplier invoice in the driver’s pocket
Pipes arrive from the plumbing supplies wholesaler with a credit invoice, and the paper stays with the driver for days before it reaches the office.
With Qoyod: record the purchase invoice in the supplier’s name when it arrives, so the balance of stored materials rises and what you owe them shows.
A building handed over without its numbers
The building is handed over, and the invoices for its materials and its subcontractor are spread across files and months.
With Qoyod: add every building as a project and link its invoices to it, depending on your subscription.
2. One building in your books: from the quotation to the last payment
A building owner asks for the plumbing and electrical installation work. Follow the rough-in stage in five stops, each with one line on the journey card.
Stop 1: The building owner asks for a quotation
Give them a quotation for the materials and labour hours with an expiry date; it turns into a sales invoice only once it is approved.
Stop 2: The pipes arrive from the supplier
Record the purchase invoice in the supplier’s name, so the balance of pipes in stock rises and what you owe them shows.
Stop 3: The rough-in ends and the invoice goes out
Issue a credit sale invoice with the materials as lines and the labour hours as a service, and it stays on the building owner’s account until they pay.
Stop 4: Unlaid pipes come back
From the invoice choose Return invoice, keep only the pipes line with the quantity that came back, then allocate the credit note to the invoice.
Stop 5: The building owner pays the rest
Record what they pay with a receipt against the invoice, and it is paid once the credit note has taken off the value of the returned pipes.
3. Plumbing and Electrical Accounting in Jordan: what Qoyod covers in your company
E-invoicing and integrated accounting in one system. Here are six jobs Qoyod covers in a plumbing and electrical company, from the rough-in invoice to each building’s account.
Materials at their prices, hours by the count
Set up pipes, cables and breakers as products with their selling prices, and set up the labour as a product of the “Service” type with the hour as its unit of measure: it is not stored and is only sold, with a price and a revenue account that you set, and it has its tax. Then put them all as lines on one sales invoice, cash or credit, and enter the number of hours as the quantity on the service line.
What came back from site
Choose Return invoice from the invoice itself, and a credit note is created with its details; then delete what did not come back and change the quantity. The customer’s balance falls by the value of the note, the original invoice is kept with “Returned” beside its status, and the quantity of stored items goes back into stock. For returns in the national system, read a return that exceeds the original quantity in JoFotara.
Materials in the store room
Make the materials you keep stored items: their balance rises when you record a purchase invoice from the supplier and falls when you sell them on a sales invoice. In the product cost and margin report you see, for each material, the available quantity and the average unit cost.
What you owe the supplier
Record the purchase invoice in the name of your materials supplier, and pay what you owe in full or in parts from Supplier vouchers. Follow each supplier’s balance in their statement, and what is left for your suppliers in the supplier ageing report.
Every building its project
Add every building or villa as a project in Tasks and projects, and choose the project from Additional information on the sales invoice and the purchase invoice. Then open the income statement report, press Advanced analysis and choose projects, and you see the income statement for each project in its own column. Projects are available depending on your subscription, so ask sales about them.
A quotation for the building owner
When a building owner or a main contractor asks for the price of the installation work before deciding, give them a quotation for the materials and labour hours with an expiry date, then turn it into a sales invoice once it is approved. A quotation does not reduce stock before it is converted. Qoyod does not support a price list for each customer, so you change the agreed price on the line. When a document is sent to the national system is explained in quotation vs invoice in JoFotara.
4. Plumbing and electrical companies and the National Invoicing System
Discuss your company’s position with your accountant.
Who must register with JoFotara
Whether your company is exempt from the invoicing mandate or obliged by it, Qoyod keeps the books for your stock, purchases, sales and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your crew on site, your books with your accountant
If your company works with an accountant or an accounting firm, they open in Qoyod what you open. The question “is my activity exempt?” belongs to your accountant and the Department; the invoices, credit notes and purchases belong in Qoyod.
What you follow
- The quotations you sent and the status of each.
- What each building owner and contractor still owes, in the customer statement.
- What you owe each materials supplier.
- The balance of pipes and cables in stock.
What your accountant reviews
- Sales and purchase invoices, credit notes and receipts.
- The income statement for each project, the balance sheet and the trial balance.
- The average cost of materials in the product cost and margin report.
- Report exports to Excel and PDF.
- If your company is obliged to invoice: the status of each invoice in the National Invoicing System.
Add your accountant as a user in your account with the role and permissions you set.
6. Other Qoyod products
You keep the company’s books in Qoyod Accounting. For your technicians and workers there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a plumbing and electrical company with technicians and workers in more than one branch.
Qoyod HR is available to our customers in Jordan, and the connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Do plumbing and electrical companies have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More in our article on the JoFotara exemption
If a business does not have to e-invoice, does that mean it pays no sales tax?
Not in itself. An exemption of an activity from the invoicing rules, where one exists, does not in itself exempt it from General Sales Tax or income tax; each has its own law. Check your tax position with your accountant.
How do I bill a building owner for materials and labour hours on one invoice?
In Products and costs, add each material as a product with its selling price, then add the labour as a product of the “Service” type with the hour as its unit of measure, a default selling price and a revenue account. On the sales invoice add the materials as lines, press Add more and add the labour with the number of hours. The default selling price shows on the line, and you can change it.
How do I take materials that came back from site off the invoice?
Open Sales, then Sales invoices, press View beside the invoice, then Return invoice at the bottom of it, and a credit note is created with all its details. Delete the lines that did not come back, change the quantity to what came back, and save the note. If the invoice is unpaid, press Allocate credit note and allocate it to the invoice; if it is paid, choose Refund.
Does Qoyod manage work orders and dispatching technicians to sites?
Qoyod is accounting software, and what this page shows is invoices, credit notes, purchases, stock, and customer and supplier balances. Work orders, dispatching technicians to sites and following each of them up are not shown here, so ask sales what fits your company.
How do I record a subcontractor who carries out part of a building?
Open Purchases, then Suppliers, and add the subcontractor as a new supplier, and define their work as an expense in Products and costs. Then create a purchase invoice in their name, choose the building’s project, and enter the work and its cost; the amount shows as an expense on the project and as due to the subcontractor. The expense item and projects are available depending on your subscription.
That brings a plumbing and electrical company’s numbers together in one place: each stage’s materials and hours, what came back from site, and what you owe each supplier.
