Every case has its own books.
Once you add a case as a project, its invoices, its expenses and its income statement show up together in Qoyod.
Accounting software for law firms in Jordan starts with one question: what has this case cost you, and how much have you invoiced on it? A case can run for years, and its fees and expenses are spread across invoices and suppliers. Add each case to Qoyod as a project with its name and description, and link to it the sales and purchase invoices that belong to the case.
1. A day in a law firm
Before you choose accounting software, look at where a case’s numbers live today: the fee invoice, the expense receipts and the client file.
Fees and expenses on separate papers
The case’s fees are on one invoice, and its court fees and other expenses are on other papers, so they never sit in one place.
With Qoyod: link the case’s invoice and its expenses to one project, and they show up together.
What did this case earn you?
You know what you invoiced on the case, but not what you spent on it.
With Qoyod: filter the income statement by project and read the case’s revenue and expenses.
A payment before the invoice
The client pays an advance, and it has nowhere to sit until the invoice is issued.
With Qoyod: you record the advance as a client receipt, and allocate it to the invoice later.
A case only its team should see
Not every user on the account needs to see every case.
With Qoyod: make the project private, and choose the users who can see it.
2. A case’s journey through your firm
One case, five stops, one new number on its card at each.
Stop 1: The case opens
You add it as a project with its name and description, attach its documents, and choose who can see it.
Stop 2: You spend on it
You record what the firm pays on the case on a purchase invoice, and choose the case’s project in the additional information tab.
Stop 3: A payment from the client
You record it as a client receipt before the invoice, then allocate it to the sales invoice when you issue it.
Stop 4: The invoice goes out
Issue cash and credit sales invoices from Qoyod, and follow what you have collected and what your clients still owe.
Stop 5: Its profit shows
You filter the income statement by project, and read the case’s revenue and expenses.
3. Accounting Software for Law Firms in Jordan: what Qoyod covers in your firm
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers in your law firm.
A case is a project
Add each case as a project with its name and description, attach its documents such as the fee agreement, and choose the users who can see it.
Case expenses
Record what the firm pays on a case on a purchase invoice, a simple invoice or a manual entry, and choose the case’s project in the additional information tab.
Profit on each case
Open the income statement in advanced analysis and filter it by project to see the case’s revenue and expenses. For a case that runs for years, choose the period you need.
Client statement
Record the credit invoice against your client, and follow the balance in the customer statement and the ageing report.
An advance from the client
Record the advance as a client receipt before you issue the invoice, then allocate it to the sales invoice so it is deducted from the total.
Your clients from Excel
Import your clients, suppliers and opening balances from Excel templates.
4. Law firms and the National Invoicing System
Check the text in force with the Income and Sales Tax Department, and discuss your firm’s position with your accountant.
E-invoicing for lawyers in Jordan
Who must use e-invoicing in Jordan
Whether your firm accepts receipts for amounts collected or issues invoices, Qoyod keeps the books for your cases, expenses and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “which document does my firm have to issue?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- The profit on each case, by filtering the income statement by project.
- What your firm has spent on each case.
- Each client’s balance, and what they still owe.
What your accountant reviews
- Purchase and sales invoices.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
- If your firm issues invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. Before the case and around it sit two other Qoyod products: Qoyod CRM for the prospective client and Qoyod HR for your firm’s team, each on its own subscription.
Qoyod CRM
For a prospective client who asks today and decides weeks later.
Qoyod CRM is available to businesses in Jordan.
- Track leads and opportunities on a kanban board.
- Quotations with draft, sent and accepted statuses.
- Qoyod CRM works connected to Qoyod or on its own, and syncs customers, products and invoices with Qoyod.
Qoyod HR
For a firm with a team of lawyers and administrators.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your firm’s branches.
- Employee files, contracts and documents, with an alert before they expire.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a law firm have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. For lawyers, Article (6) of the Invoicing Affairs Instructions sets a mechanism: a receipt for amounts collected, or any receipt voucher, is accepted in place of the invoice for every lawyer whose collected revenue does not exceed JOD 50,000 a year, and a lawyer whose revenue exceeds that issues an invoice under Article (5) of the Regulation within forty-five days of the date the ceiling is reached. Check the text in force with the Income and Sales Tax Department, and discuss your firm’s position with your accountant.
More detail in our guide to e-invoicing for lawyers in Jordan
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I see the profit on one particular case in Qoyod?
Add the case as a project, link to it the sales and purchase invoices that belong to it, then open the income statement in advanced analysis and filter it by project. The project report shows the current year only, so choose the period in the income statement for a case that runs for years.
How do I record an expense the firm paid on a case?
Add the expense account in the chart of accounts, then record the expense on a purchase invoice, a simple invoice or a manual entry, and choose the case as the project in the additional information tab. The project name does not print on the invoice through a ready-made field, so add an additional field with its name or write it in the notes.
Can I record a client’s advance before I issue the invoice?
Yes. Record it as a client receipt with no invoice, and it stays unused until you allocate it to a sales invoice, so it is deducted from the total. A receipt cannot be edited after it is saved. What the invoicing instructions say about receipts for lawyers is explained in our guide to e-invoicing for lawyers.
More detail in our guide to receipt vouchers and invoices in Jordan
Does Qoyod manage a fee agreement?
Qoyod has no direct feature for adding contracts. What you can do is enter the contract details in the project: the contract number, the start and end dates and the contract value, and link the invoices and expenses to it.
That completes the case’s numbers: its invoices, its expenses and its profit. That answers the first question.
