One device. All its numbers.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, each device has its own cost and margin, once you set it up as its own product.
Mobile shop accounting software in Jordan starts with one question: what did this device really cost you? In a mobile phone shop, from Amman to Irbid, the cost of one device can differ from one shipment to the next. Set up each device in Qoyod as its own product with its own code, and record the IMEI, model and colour in the product’s additional fields.
1. A day in a mobile phone shop
Before you choose accounting software for your cell phone shop, look at where each device’s numbers live today: the supplier’s invoice, a stocktake notebook and a photo of the device’s IMEI.
Shipping and customs sit outside the supplier’s invoice
The supplier’s invoice shows the device’s price, while shipping and customs sit on other papers, so the shelf price is a guess.
With Qoyod: enter each device’s actual cost on its purchase invoice, including shipping and customs, and see its margin in the product cost and profit margin report.
Which device, and which IMEI?
The IMEI lives in a notebook or a photo, apart from the device’s cost.
With Qoyod: each device becomes its own product with its own code, and its IMEI stays in the product’s additional fields.
What do you still owe the supplier?
Shipments come from different suppliers, and the balances sit in the suppliers’ own statements.
With Qoyod: see each supplier’s balance, and what you have paid, in one place.
A device comes back or is swapped
A device returns or is swapped for another, and the books do not know.
With Qoyod: the device returns to stock with a credit note, and the replacement goes on a new invoice.
2. A device’s journey through your shop
One device, five stops, one new number on its card at each.
Stop 1: In from the supplier
Your device arrives with three others on one purchase invoice, which you record under the supplier. You paid part of it, so the rest stays on the supplier’s balance, and each device’s cost is as you entered it, shipping and customs included.
Stop 2: A product with its own code
The device is added as its own product with its own code, and its IMEI, model and colour go in its additional fields.
Stop 3: A deposit from the customer
Record the deposit as a customer receipt before the invoice exists, then allocate it to the sales invoice at delivery so it is deducted from the total.
Stop 4: Sold on an invoice
Issue cash and credit sales invoices from Qoyod, and follow what you have collected and what your customers still owe.
Stop 5: Its margin shows
The device’s margin shows in the product cost and profit margin report, at average cost, because it is its own product.
3. Mobile Shop Accounting Software in Jordan: what Qoyod covers in your shop
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers in your shop, for mobile phones and their accessories.
A product per device or model
For accessories and identical devices, add one product per model, and follow each model’s balance, cost and margin. Enter the barcode printed on the pack or generate one, and print it from the product page.
Actual cost and margin
See each item’s cost and margin in the product cost and profit margin report. Cost and margin are per device when you add the device as its own product, and per model otherwise.
Suppliers and their balances
Record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
Repair invoices
Add a repair service to Qoyod as a service item with its own price and tax, and bill it on a sales invoice, with spare parts or on its own.
Returns and exchanges
A device or accessory is taken back with a credit note, so the quantity returns to stock, and the replacement goes on a new invoice. More in our guide to exchanging goods in JoFotara.
Your items from Excel
Import items, opening balances, suppliers and stock counts from Excel templates.
4. Mobile phone shops and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- The margin on each device, once you add it as its own product.
- Each supplier’s balance, and what you have paid.
- What customers on account still owe.
What your accountant reviews
- Purchase and sales invoices.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
- If your shop must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a mobile phone shop with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your shop branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a mobile phone shop have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Mobile phone shops do not appear by name in the list in Article (4) of the Invoicing Affairs Instructions. Other sectors were added to the list by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
Does Qoyod track a serial number for every unit?
No. The serial number in Qoyod is a unique code per product, not per unit. If you want a record for each device, add it as its own product and note the IMEI in the product’s additional fields.
Can I see the cost and margin of each device, and of my accessories?
Yes. Enter each device’s actual cost on its purchase invoice, including shipping and customs, and see its margin in the product cost and profit margin report, provided you add the device as its own product. For accessories and identical devices, add one product per model, and follow each model’s balance, cost and margin. The cost here is the average cost.
How do I record a device or accessory that a customer returns or exchanges?
Issue a credit note to take back a device or accessory: the quantity returns to stock and the customer’s balance goes down. To exchange it, issue a new invoice for the replacement item.
More in our guide to exchanging goods in JoFotara
Does Qoyod manage an installment schedule for the customer?
No. Qoyod has no installment schedule and no tracking of each installment’s due date. What it offers is a credit sales invoice, partial payments, receipt vouchers and a customer statement.
That completes the device’s numbers: its actual cost, its code, its deposit, its invoice and its margin. That answers the first question.
