What shops owe you. What you owe suppliers.
The balance of each shop that buys from you on credit and of each supplier you buy from, in JOD.
Accounting software for bakeries in Jordan starts with a bakery owner’s question: how much do the shops still owe you, and how much do you still owe your suppliers? Issue cash and credit sales invoices from Qoyod, and follow what you have collected and what your customers still owe. Record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
1. A day in the bakery
Before you choose accounting software, look at where your numbers live today: the credit notebook, the suppliers’ invoices and what you keep in your head.
How much do the shops still owe you?
Shops and restaurants buy from you on credit, and their balances live in a notebook and in your head.
With Qoyod: record credit sales to your shops, and follow each balance in the customer statement and the ageing report.
How much do you still owe a supplier?
Many purchase invoices, scattered payments, and one total you remember roughly.
With Qoyod: record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
A sack you buy and a kilo you count
You buy by the sack and count by the kilo, so the number gets lost between two units.
With Qoyod: set a unit conversion for the item, and Qoyod counts the stock in its base unit. Illustration: a sack of flour = 50 kg.
Your cash and your bank account
What you collect from customers and what you pay suppliers blur between your pocket and the bank, with no clear account for each.
With Qoyod: add a cash account and a bank account, and record receipts and payments against each.
2. Two accounts in your bakery: your shops and your suppliers
Every stop adds a new line.
Stop 1: A shop buys from you on credit
You issue it a credit sales invoice, and in our example its total is JOD 126.000.
Stop 2: You collect from it
The shop pays part of the invoice, so you record what was collected and the rest stays on its balance: JOD 80.000 collected, and JOD 46.000 still owed.
Stop 3: You buy from the supplier
You record a purchase invoice under the supplier’s name, and in our example its total is JOD 180.000.
Stop 4: You pay against it
You pay part of the invoice, so the payment shows and the rest stays as the supplier’s balance: JOD 120.000 paid, and a supplier balance of JOD 60.000.
Stop 5: Your accountant reviews both
Add your accountant as a user on your account, with the role and permissions you set.
3. Accounting Software for Bakeries in Jordan: what Qoyod covers in your bakery
E-invoicing and accounting, integrated in one system. Here are six jobs Qoyod covers in your bakery.
Credit accounts for your shops and restaurants
Record credit sales to your customers, and follow their balances in the customer statement and the ageing report.
Suppliers and their balances
Record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
Your items, with their units
Add each item to Qoyod as a product with its code, purchase price and selling price, and follow its balance and movements in every location. Set a unit conversion for the item, and Qoyod counts the stock in its base unit. Illustration: a sack of flour = 50 kg.
Stocktake
Run a stocktake of your items in Qoyod, and record the actual quantity.
Your cash and your bank
Add your cash and bank accounts, and record receipts and payments against them.
Your reports, by name
View the income statement, balance sheet, trial balance and general ledger.
4. The bakery and the National Invoicing System
Discuss your bakery’s position with your accountant.
Who must use e-invoicing in Jordan
Whatever your bakery’s position under the National Invoicing System, Qoyod helps you keep the books for your purchases, stock and cash, and is integrated with the National Invoicing System (JoFotara) when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. Whether the texts apply to your bakery is a question for your accountant and the Income and Sales Tax Department. The books belong in Qoyod.
What you see
- The balance of each shop that buys from you on credit.
- Each supplier’s balance, and what you have paid.
- Your cash and your bank account.
What your accountant reviews
- Purchase and sales invoices.
- Income statement, balance sheet, trial balance and general ledger.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a bakery with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Is my bakery exempt from the National Invoicing System (JoFotara)?
Article (4) of the Invoicing Affairs Instructions No. (1) of 2019 names bakeries among the licensed activities that are exempt when their annual sales are below JOD 75,000. The same article also names bakeries that sell bread only, where their annual sales are below JOD 150,000. Other sectors were added to the list by later amendments, so it is not a closed list, and the exemption is tied to the activity the business actually practises. Check the text in force for your activity with the Income and Sales Tax Department. The exemption is not permanent. Where there is sufficient evidence that a business’s sales exceed the limit, the Director General of the Income and Sales Tax Department may require it to comply with the Regulation (Article 11/B of the Regulation).
More detail in our guide to the JoFotara exemption
Which invoice does a bakery that is not registered for General Sales Tax issue?
A seller that is not registered for General Sales Tax issues an income invoice.
Can I keep accounts in Qoyod for the shops and restaurants that buy from my bakery on credit?
Yes. With accounting software like Qoyod, you record credit sales to your customers, and follow their balances in the customer statement and the ageing report. You can also issue cash and credit sales invoices, and follow what you have collected and what your customers still owe.
Can I follow my purchases from suppliers and the stock of what I buy?
Yes. Record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid. Add each item to Qoyod as a product with its code, purchase price and selling price, and follow its balance and movements in every location. Set a unit conversion for the item, and Qoyod counts the stock in its base unit; illustration: a sack of flour = 50 kg. Run a stocktake of your items, and record the actual quantity.
Does Qoyod work with the National Invoicing System (JoFotara)?
Qoyod is integrated with the National Invoicing System (JoFotara), and your invoices are compatible with the National Invoicing System.
More detail on the National Invoicing System (JoFotara)
Can my accountant work in my Qoyod account?
Yes. Add your accountant as a user on your account, with the role and permissions you set.
That completes both accounts: what your shops owe you, what you owe your suppliers, reviewed by your accountant. That is the answer to your first question.
