One carton. All its numbers.
From the supplier’s invoice to the last piece on the shelf, whether your supermarket is exempt from the invoicing mandate today or required to issue invoices.
Supermarket accounting software in Jordan starts with one question: what does a single piece cost you? A supermarket in Amman, a minimarket in Irbid or a corner shop in Zarqa all buy by the carton and sell by the piece. In Qoyod, each item gets its code, its prices and a unit conversion, so stock is counted per piece, and you can see what each piece costs and earns.
1. A day in your supermarket
Before you choose grocery store accounting software, look at where your numbers live today.
One price for the carton, another for the piece
You pay by the carton, sell by the piece, and never know what one piece earned.
With Qoyod: see each item’s cost and margin in the product cost and profit margin report.
What do you still owe the supplier?
Invoices in a drawer, and the only balance is the supplier’s own statement.
With Qoyod: record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
The credit notebook
Neighbours buy on account, and their names go in a notebook.
With Qoyod: record credit sales to your customers, and follow their balances in the customer statement and the ageing report.
Counting by hand
Shelf by shelf, with pen and paper.
With Qoyod: use a barcode reader during a stock count to add items quickly.
2. Groceries, minimarkets, supermarkets and corner shops in the invoicing instructions
Go through these conditions with your accountant.
Who must use e-invoicing in Jordan
Whether your grocery is exempt today or obliged, Qoyod keeps the books for your stock, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
3. One carton’s journey through your supermarket
One carton of tissues, five stops, one new number on its label at each.
Stop 1: In from the supplier
Your carton arrives with seven others on one purchase invoice. You paid part of it, so the rest stays on the supplier’s balance.
Stop 2: Opened into pieces
The carton is a large unit of 30 packs with its own prices, and stock is counted in packs: the pieces you sell.
Stop 3: A barcode on every piece
Enter the barcode printed on the pack or generate one, and print it from the product page.
Stop 4: On the shelf and in the storeroom
Follow its balance in the shop and the warehouse. Set a reorder level for each item in each location, and follow stock status on the dashboard.
Stop 5: Sold, with its margin showing
The product cost and profit margin report shows its margin, at average cost.
4. Supermarket Accounting Software in Jordan: what Qoyod covers around the shelf
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers in your supermarket.
Shop and warehouse
Set up each shop or warehouse as a location, move items between them and set each user’s access by location.
Stock counts with a barcode reader
Add items to a count with a barcode reader; a periodic count shows the slow-moving items.
Your items from Excel
Import items, opening balances, suppliers and stock counts from Excel templates.
Cash and bank
Add your cash and bank accounts, and record receipts and payments against them. Then reconcile your bank statement.
Cash and credit sales
Issue cash and credit sales invoices from Qoyod, and follow what you have collected and what your customers still owe.
Tax on each item
Qoyod invoices calculate General Sales Tax at its standard 16% rate, and support reduced rates and exempt and zero-rated goods. Set each item’s tax on its product card according to what applies to it.
5. Your accountant is part of the decision
If you work with an accountant, their view comes before your decision. Whether the exemption conditions apply to your shop is for them and the tax department to judge. The books belong in Qoyod.
What you see
- The margin on each item.
- Each supplier’s balance.
- What customers on account owe.
What your accountant reviews
- Purchase and sales invoices.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
- If your shop must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is Qoyod HR, on its own subscription.
Qoyod HR
For a supermarket with staff in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your store branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Is my supermarket, minimarket or corner shop exempt from the National Invoicing System (JoFotara)?
Article (4) of the Invoicing Affairs Instructions No. (1) of 2019 names groceries (minimarket, supermarket or dukkan) among the licensed activities that are exempt when their annual sales are below JOD 75,000. The Invoicing Regulation requires this activity to be the purpose recorded in the commercial register, the companies register or the professions licence, and requires the business to actually practise it. A licence on its own is not enough (Article 11/A). Other sectors were added to the list by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department. The exemption is not permanent. Where there is sufficient evidence that a business’s sales exceed the limit, the Director General of the Income and Sales Tax Department may require it to comply with the Regulation (Article 11/B).
More detail in our guide to the JoFotara exemption
If my grocery is exempt from the invoicing mandate, is it also exempt from General Sales Tax?
Not by itself. This is an exemption from the provisions of the Invoicing Regulation. On its own it does not exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your position with your accountant.
What if my sales grow, or I want to issue invoices anyway?
The exemption is not permanent. Where there is sufficient evidence that a business’s sales exceed the limit, the Director General of the Income and Sales Tax Department may require it to comply with the Regulation (Article 11/B). An exempt business may apply in writing to issue invoices, and the Regulation then applies to it in full (Article 11/C). Either way, Qoyod is integrated with the National Invoicing System (JoFotara).
I buy by the carton and sell by the piece. Can Qoyod handle that?
Yes. Buy by the carton and sell by the piece: set a unit conversion for the item, and Qoyod counts the stock in its base unit.
Does Qoyod track expiry dates?
No. Qoyod does not track expiry dates or batch (lot) numbers. It gives you each item’s balance and movements in every location, so a periodic stock count shows slow-moving items before they expire. The expiry date itself is read from the pack.
I have more than one branch and a warehouse. Can I see the stock in each?
Yes. Set up each branch or warehouse as a location, and follow each item’s balance and movements in every one.
That completes the carton’s numbers: supplier, pieces, barcode, balance on the shelf and the margin on one piece. That answers the first question.
