Fuel, store and services, each with its own sales account.
Whether your station is exempt from the invoicing mandate today or required to issue invoices, each source of its income has an account of its own.
Accounting software for gas stations in Jordan starts by separating what you sell: fuel sold by the litre, store goods, and services such as washing and oil changes. At a gas station, from Irbid to Aqaba, money from three sources reaches your books, and the owner wants to know how much came from each. Add each type of fuel to Qoyod as a product whose unit is the litre, the store goods as products, and washing as a service, and set a sales account for each.
1. A day at a gas station
Before you choose an accounting system for a gas station, look at where your numbers live today: the fuel notebook, the suppliers’ invoices and the company accounts.
Three sources, one number
Fuel, the store and the car wash all reach your books together, and you cannot see how much came from each.
With Qoyod: link each product to its sales account, so each account collects the income of one source.
The real quantity differs from the book
Fuel arrives on the supplier’s invoice, then the real quantity drifts from the book quantity and you do not know when.
With Qoyod: record a stocktake in your location, and the current quantity, the actual quantity and the difference between them show.
Companies that fuel on account
A transport company fuels on account, and its numbers sit in scattered papers.
With Qoyod: record its credit invoices under its name, and follow its balance in the customer statement and the customer ageing report.
Store goods run out
A tin of oil or a drink runs out on the shelf, and you find out when a customer asks.
With Qoyod: set a reorder level for each product in its location, and its stock shows in the dashboard.
2. One fuel invoice, from the supplier to the customer’s balance
There are five steps from the fuel arriving to the company’s balance, and the invoice card gains a new line at each.
Step 1: The fuel arrives
Add each type of fuel as a stocked product whose unit is the litre, and enter the purchase invoice under the supplier’s name, so the supplier’s balance and what you have paid show. Its cost goes into the product’s average cost.
Step 2: You separate the sources
Create one income account for fuel, another for the store and a third for services, and link each product to its account, so the income of each source goes to its own account.
Step 3: You open the invoice
Add the fuel, the oil and the washing as lines on one sales invoice for a company customer, and record the vehicle number in the additional information.
Step 4: You collect
Issue the invoice on credit, record a receipt voucher from the company when it pays, and follow what you have collected and what is left.
Step 5: The balance shows
What is left on the company shows in the customer statement, and its unpaid invoices show in the customer ageing report.
3. Accounting Software for Gas Stations in Jordan: what Qoyod covers at your station
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers at your station, for fuel, the store and services.
Fuel with the litre as its unit
Add each type of fuel as a stocked product whose unit of measure is the litre, and follow its balance and movements in every location. Set a reorder level for each product in its location.
Stocktake and its differences
Record a stocktake for each location: the current quantity shows, you enter the actual quantity, and the difference between them shows. Choose one account for extra quantity and one for missing quantity.
Store goods by category
Add the store goods as products with their categories, and enter the barcode if there is one. Buy oil by the carton and sell it by the bottle with unit conversion.
Washing and oil changes as services
Add each service with a selling price, a revenue account and a unit of measure, and change the price on the invoice when you need to. A service is not stocked and not purchased.
The vehicle number on its invoice
Create a text additional field for the vehicle number on sales invoices, fill it in the additional information tab, then filter the invoices by it and export the result to Excel. The field is optional, and it is text recorded on the invoice.
More than one station
Add each station as a location, choose the location on each invoice, pull each station’s reports on their own, and transfer stock between locations. The number of locations varies with your subscription.
4. Gas stations and the National Invoicing System
Discuss your station’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your station is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, services, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant reads the same numbers
Your accountant or accounting firm, if you have one, has the first word, and their view on the software comes before your decision. The question “is my activity exempt from the mandate?” is answered by your accountant and the Department. The books belong in Qoyod.
What you see
- Each product’s balance and its reorder level.
- Each vehicle’s invoices by vehicle number.
- What each company still owes.
- Each supplier’s balance, and what you have paid.
What your accountant reviews
- Purchase invoices, sales invoices and stocktake differences.
- Income statement, balance sheet, trial balance and ageing reports.
- Reports exported to Excel and PDF.
- And if your station must issue invoices, the JoFotara status of each one.
Add them as a user on your account, with the role and permissions you set.
6. Other Qoyod products
You run your books on Qoyod Accounting. For your station’s team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a station with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your station’s branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a gas station have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
Does Qoyod connect to fuel pumps and fleet cards?
Qoyod is accounting software, and what we show on this page is invoices, stock, purchases and assets. Reading pumps, measuring tanks and fleet cards are not shown here, so ask sales what fits your station.
How do I separate fuel income from the store and the services?
Create an income account for each source, then choose each product’s sales account when you add it, and its sales go to that account. Then open the product cost and profit margin report and filter it by product or by location. Choose the unit of measure and the sales account from the start, because they cannot be changed once the product is used in invoices.
Can I set a special price for a transport company?
No. Qoyod does not support custom price lists or a special price for each customer. What you can do: change a line’s price on the invoice, or set up the agreed item as its own product with its own price.
How do I record what a company pays against its credit invoice?
Record a receipt voucher from the company against its credit invoice, and you can settle a single invoice with two vouchers, such as a cash part and a bank part. Then follow what is left in the customer statement.
More in our guide to receipt voucher vs invoice in Jordan
How do I record goods a customer returns, or goods I send back to a supplier?
For stocked goods the customer returns, issue a credit note from the sales invoice, so their quantity returns to stock and the customer’s balance goes down. For goods you send back to a supplier, issue a debit note from the purchase invoice, and their quantity is reflected in stock.
More in our guide to exchanging goods in JoFotara
That brings the station’s numbers together: its fuel, its store, its services, and what you collected and what its customers still owe.
