The advance arrives before the guest, and the invoice follows the stay.
Whether your hotel is exempt from the invoicing mandate today or required to issue invoices, you record a guest’s advance and the invoice for the stay, and what the guest has not paid stays on their account.
Accounting software for hotels in Jordan starts with the booking: a guest pays part before arriving, stays three nights at the nightly rate, and one invoice is left on their account. In a hotel from Amman to Aqaba, linen and supplies arrive from suppliers, the hotel’s equipment is bought once, and your team works across more than one branch. Define the stay in Qoyod as a service with its nightly price, record the advance as a standalone receipt, and follow what each guest still owes.
1. What a hotel’s numbers are made of
Before you choose accounting software for a hotel or guesthouse in Jordan, look at where your numbers live today: the booking advances, the guests’ accounts, the supplier invoices and the sheet for your equipment.
An advance before arrival
The guest books today and pays part, arrives weeks later, and the amount is written in a message.
With Qoyod: record the advance as a standalone receipt in the guest’s name, and allocate it to the invoice for the stay later.
A guest on account
A guest or a company stays now and pays later, and its balance is kept in the front desk book.
With Qoyod: record the credit sale, and follow what is left on each customer in the customer statement.
Linen and supplies
Linen and supplies arrive from suppliers, and each supplier asks for its payment on a date.
With Qoyod: record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid.
The hotel’s equipment
You bought the air conditioning and the laundry equipment for large sums, and no one knows what they are worth today.
With Qoyod: record them as fixed assets, and follow their depreciation and their book value.
2. A booking’s journey through your hotel
From the booking to the month’s books, every stop adds a new line to the journey card.
Stop 1: The guest books and pays part
Record the amount as a standalone receipt in the guest’s name, with no invoice needed.
Stop 2: The guest stays three nights
Record the stay on a sales invoice with the number of nights and the nightly price, and allocate the advance receipt to it, so that what is still due from the guest goes down.
Stop 3: Linen and supplies arrive
Record a purchase invoice in the supplier’s name. What you have paid lowers the supplier’s balance, and the rest stays due to the supplier.
Stop 4: You buy equipment for the hotel
Record the purchase of the equipment on a purchase invoice as a fixed asset, then follow its depreciation and its book value.
Stop 5: What the ledger says
What is left on the guest shows in the customer statement, and income and expenses show in the income statement among the ready reports in Qoyod.
3. Accounting Software for Hotels in Jordan: what Qoyod covers in your hotel
Electronic invoicing and integrated accounting in one system. And here are six more jobs Qoyod covers in your hotel.
The stay as a service with its price
Add the stay as a product of the type “service”, with a default selling price and a revenue account, and no purchase price, and adjust the price on the invoice. A service is not stored.
An advance before arrival
Record what a guest pays in advance as a standalone receipt with no invoice, and it shows as unused until you allocate it to a later invoice.
Guests and companies on account
Record credit sales for those who stay on account, and follow their balances in the customer statement and the ageing report. More in our guide to collecting a credit sale invoice in JoFotara.
Supplies and locations
Add each item as a product with its code, purchase price and selling price, add your locations from the store to the branches, transfer stock between them, and follow each item’s balance in each location.
Suppliers and cash accounts
Record purchase invoices from your suppliers, and follow each supplier’s balance and what you have paid. Add your cash and bank accounts, and record receipts and payments against them.
The hotel’s equipment and expenses
Record air-conditioning units, laundry equipment and more as fixed assets, and follow their depreciation and their book value. Record the hotel’s expenses, and view the income statement, balance sheet, trial balance and general ledger.
4. Hotels and the National Invoicing System
Discuss your hotel’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your hotel is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your services, stock, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- What each guest has paid in advance and what is left.
- Each supplier’s balance, and what you have paid.
- The depreciation and book value of your equipment.
- The balance of each item in each location.
What your accountant reviews
- Purchase and sales invoices, and receipts.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a hotel with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your hotel branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a hotel have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
Can I record an amount a guest pays before arriving?
Yes. Record the amount as a standalone customer receipt in the guest’s name before the invoice exists, and it shows as unused until you allocate it to the sales invoice.
More in our guide to receipt vouchers and invoices in Jordan
How do I record the stay and the nightly price in Qoyod?
Add the stay as a product of the type “service”, with a default selling price and a revenue account, and no purchase price. Choose the unit of measure from the list or add a new unit, and you can adjust the price on the invoice. A service is not stored, and it is used on sales invoices, quotations and credit notes.
Does Qoyod manage room reservations, booking channels and the occupancy rate?
Qoyod is accounting software, and what we show on this page is invoices, balances, purchases, stock, assets and expenses. What your question lists is not shown here, so ask sales what fits your hotel.
How do I record the hotel’s equipment?
Record the purchase on a purchase invoice as a fixed asset, or enter it as an opening balance if you already own it. Then review its depreciation and its book value on the asset’s value adjustment page.
That brings the hotel’s numbers together in one place: what you collected before the guest arrived, what is left on each guest, what is left for your suppliers, and the value of your equipment.
