The challenge: a busy team… and unknown profit
The company delivered its projects without knowing each project’s profitability until month-end. Collection time was long, approaching a month and a half, and the share of overdue invoices was high because follow-up was manual. The monthly management report took hours to assemble from scattered sources. The result: some projects consumed the team with no real margin, and no one noticed in time.
- Each project’s profitability only appeared at month-end.
- A long collection cycle approaching a month and a half.
- A high share of overdue invoices due to manual follow-up.
- A monthly management report assembled by hand alongside value-added tax requirements.
The solution with Qoyod: every project’s profitability in one system
The company linked its projects to cost centers and recurring invoices on Qoyod, where each project’s revenue and expenses are recorded in one place so its profitability appears instantly. Four capabilities made the difference:
Cost centers and projects that reveal each client’s profitability
Cost centers and projects link revenue and expenses to each project and client, so each project’s profitability appears the same day rather than at month-end.
Recurring invoices and automatic payment reminders
Recurring invoices go out on time and automatic payment reminders reach clients, so collection time shortens and overdue invoices fall.
Authority-compliant invoices and client management
Sales integrated with e-invoicing keeps service invoices compliant with both phases, with full client and sales management in one place.
Instant financial reports for faster decisions
Because all project data lives in one system, the monthly management report comes out in an hour instead of hours, and continuation decisions rest on profitability.
Results in numbers: before and after Qoyod
“We discovered some projects were consuming the team with no real margin. After Qoyod, we decide based on profitability.”
CEO · Services
Why services specifically?
In services (consulting, maintenance, and agencies), the product is the team’s time, and profit hides in the gap between what is spent on the project and what is collected for it. When knowing a project’s profitability is delayed to month-end, loss-making projects continue unnoticed. Linking projects to cost centers, recurring invoices, and payment reminders in one system exposes profitability the same day and shortens the collection cycle. That is why Qoyod’s impact on this company was clarity in decisions, not just speed in invoicing.