Materials by the piece, water by the carton, a statement for each customer.
Whether your business is exempt from the invoicing mandate today or required to issue invoices, you record the raw materials, the bottled water and your distributors’ invoices in Qoyod, and each stored product’s balance stays in your stock.
Accounting software for water bottling in Jordan starts with a single bottle: materials you buy by the piece, bottled water you sell by the carton, and a customer whose balance you follow. In a plant that bottles water and sells it to distributors, shops and companies, you buy preforms, caps and labels from suppliers, make a set quantity under an order, then sell it by the carton and follow what each customer owes. Add the raw materials in Qoyod, create the bottle as a composite product, define the carton as an additional unit for it, then issue the invoice that sells it.
1. Where do the bottle and the carton numbers get lost?
Before you choose accounting software for a water bottling plant in Jordan, look at where your numbers get lost today: between the bottle and the carton, between your packaging materials and your store, and between your sales and what your distributors have paid.
A bottle in, a carton out
You count bottles in the store and sell cartons to the distributor, so the invoice and the store disagree.
With Qoyod: define the carton as an additional unit of the product with its number of bottles, so both units show on invoices and stock is counted in the base unit.
An order starts with the caps short
Filling starts, then it turns out the caps or labels are not enough, and the quantity runs late.
With Qoyod: if the materials fall short, an alert names the missing component with its required quantity, its available quantity and the shortage.
A distributor who pays late
You sell to distributors on credit, then their balances get lost between the books and the messages.
With Qoyod: issue a credit invoice with payment terms, record each payment, and read the balance in the customer statement.
Damaged bottles in the store
The store falls short of the books after breakage or damage, and you do not know where to record the difference.
With Qoyod: record the difference in a stock count, and choose the cost account for the shortage and the income account for the excess.
2. One cycle from the preform to the distributor’s invoice
One cycle, five stops, and a numbers card that gathers what appears in your books.
Stop 1: You buy the raw materials
Add the preforms, caps and labels as stored raw materials with the piece as their unit, then buy them on a purchase invoice in their supplier’s name.
Stop 2: You define the bottle as a composite product
Create a stored composite product, choose its components from the raw materials with the quantity of each, and add the carton as an additional unit.
Stop 3: You make it on a manufacturing order
Create an order with the date, location, temporary manufacturing account and quantity, then start the operation and complete it, and the product enters stock with its average cost worked out by Qoyod from the materials.
Stop 4: You sell by the carton
Issue a sales invoice by the number of cartons, and their quantity leaves stock in bottles, with Qoyod charging their cost at the average cost to the cost account you set for the product.
Stop 5: You follow the distributor’s balance
Record what they pay, payment by payment, and read their balance in the customer statement and in the customer ageing report.
3. Accounting Software for Water Bottling in Jordan: what Qoyod covers in your plant
Electronic invoicing and integrated accounting in one system. And here are six more jobs Qoyod covers in your plant, from the raw materials to your filling machines and vehicles.
Raw materials
From “Products and costs”, add the preforms, caps and labels as raw materials, measured by the piece, and choose for each whether it is stored. A stored one enters your stock through a purchase invoice or an opening balance before a manufacturing order will accept it, and an unstored one is used in the order directly, with no earlier purchase. Each supplier’s balance and what you have paid them stay in front of you. A raw material is not sold directly.
Composite product and the carton
The bottle is a stored composite product, with its components chosen from the raw materials and a quantity for each. You add the carton from “Unit conversion”: one carton equals a number of bottles, and you choose the bottle as the base unit that stock is counted in. You enter the purchase price and the selling price of each unit yourself, and Qoyod does not work them out from the bottle’s price. Both units show on invoices, and you do not edit the base unit after the first movement on the product.
Manufacturing orders
The order is for a stored composite product only. In it you set the date, the location, the temporary manufacturing account, the description, the product and the quantity, and you save it as a draft, start it, or start and complete it in one step. After completion the product’s average cost, worked out from the cost of the materials that went into it, appears under “Composite products”, then view. When the materials are not enough, a “quantity not available” alert shows with its details, and Qoyod does not allow negative stock. Raw materials, composite products, manufacturing orders and unit conversion are available depending on your subscription, so ask sales which one includes them.
Selling by the carton, on credit
Issue the sales invoice in cartons or in bottles, and edit the unit price on the invoice line for your distributor. For a credit sale, choose the payment terms and Qoyod works out the due date, record each payment and the invoice shows as partly paid, and “overdue” shows when it passes its due date with something left. You follow customer debts in the customer ageing report, which compares them across periods you set, and you print the delivery note from the invoice. More in our guide to collecting a credit sales invoice in JoFotara.
Stock, locations and damaged goods
In the product locations report you see each stored product’s and each stored raw material’s balance in every location, for example the plant as one location and the warehouse as another, and you move quantities between them with a stock transfer. Making takes place in one location, which the materials leave and the product enters, and afterwards you can transfer the quantity. You set a reorder level for a product in a location, and the dashboard shows an alert once the quantity reaches it. Damaged and missing goods you record in a stock count, with a cost account for the shortage and an income account for the excess. The number of locations depends on your subscription.
Machinery, vehicles and expenses
Filling lines, machines and vehicles you record as fixed assets, each with a value and a productive life, and you follow their depreciation and book value. Depreciation is an expense posted on the asset, and Qoyod does not spread it over products. Electricity, wages, fuel and maintenance are expenses that stay in their own accounts.
4. Water Bottling Plants and the National Invoicing System
Discuss your business’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your business is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, assets and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If your plant works with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- The balance of each stored raw material and each stored product in every location.
- Manufacturing orders by status: draft, pending approval, in progress or operation complete.
- What each distributor owes, and which of it is past its due date.
- What you have bought from each supplier and what you have paid them.
What your accountant reviews
- Purchase and sales invoices and manufacturing orders.
- Income statement, balance sheet, trial balance and stock counts.
- Machinery and vehicles as fixed assets, their depreciation and book value.
- The customer ageing report, and report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your plant’s books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a plant with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a water bottling plant have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I sell water by the carton and follow its stock in bottles?
Open “Products and costs”, create the bottle as a product, and choose the bottle as its base unit of measure. Then add the carton under “Unit conversion”: one carton equals a number of bottles, and you enter the purchase price and the selling price of the carton yourself, as Qoyod does not work them out from the bottle’s price. Both units show on invoices, quotations and purchase orders, and stock is counted in the base unit. If the product has already been used in invoices or stock movements, you cannot edit its base unit, and you only add other units. Raw materials, composite products, manufacturing orders and unit conversion are available depending on your subscription, so ask sales which one includes them.
Do wages, electricity and depreciation go into a bottle’s cost?
A bottle’s cost, meaning the stored composite product’s, is worked out from the materials you set as its components, and it appears once the manufacturing order is complete. Everything else, electricity, wages, fuel and maintenance, is an expense you record in its own account, and Qoyod does not move expenses onto products by itself. The depreciation of filling machines is recorded as an expense on the asset itself, and Qoyod does not spread it over products. The same goes for freight on materials you buy: Qoyod does not add it to the material, and you can add its share to the unit price yourself when you record the purchase invoice.
What does Qoyod not cover in a water plant?
Qoyod is accounting software, not an enterprise resource planning (ERP) system. It does not offer material requirements planning (MRP), advanced demand forecasting, or tracking by batch number or expiry date. Qoyod does not support price lists set per customer, so you edit the unit price on the invoice line. Some things are not shown on this page: delivery routes, settling drivers’ accounts, customer contracts, deposits on returnable containers and water quality checks. Ask sales what fits your plant.
How do I record damaged or missing bottles, and goods a distributor sends back?
Record damaged and missing goods under “Stock count” in “Products and costs”: create a count and pick the location, then type the quantity actually on hand for each product. Qoyod shows the current quantity and the average cost without letting you edit them, works out the difference and posts it as an accounting entry. Pick a cost account for the shortage, and you can add a damaged goods account to the chart of accounts beforehand, and an income account for the excess. A regular count covers one location, and for more than one you use the stock count import. What a distributor sends back you record with a credit note, so the quantity returns to stock and their balance falls.
That brings a water plant’s books together in one place: its materials by the piece, its water by the carton, and its customers at their balances.
