You buy by the box, you sell by the metre, and the contractor gets a quotation before the invoice.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, every item has its units, and every contractor has a quotation.
Accounting software for ceramics and sanitary ware in Jordan starts with the item you buy by the box and sell by the metre. In a ceramics and sanitary ware shop in Amman or Irbid the goods arrive as boxes and leave as metres and pieces, and the contractor asks for the price of the whole project before he buys. Add each item in Qoyod with its units, add delivery and installation as a service, give the contractor a quotation, and turn it into an invoice once the order is confirmed.
1. Where does a ceramics shop’s accounting scatter?
Before you choose accounting software for a ceramics and tile shop or company in Jordan, look at where your numbers live today: the buying unit and the selling unit, the contractors’ quotations, the deposit on each order, and what comes back or breaks.
You buy boxes and sell metres
Goods come in by the box and go out by the metre, so the count gets lost between the two units.
With Qoyod: set unit conversion on the item, so it shows with its units on the invoices and Qoyod counts the stock in the base unit.
A contractor wants the price before the order
The contractor asks for the price of his whole project before he buys, and the numbers go on a sheet of paper.
With Qoyod: give him a quotation, and turn it into a sales invoice once the order is confirmed.
A deposit on an order handed over later
The customer pays a deposit on goods he will collect in a few weeks, and it blends in with the other transfers.
With Qoyod: record it as a standalone receipt in his name, and it shows as “Unused” until you allocate it to the invoice.
Boxes come back and tiles break
Unopened boxes come back, tiles break in the warehouse, and the accountant does not know where they went.
With Qoyod: record the return with a credit note, and record the breakage in a stock count against an account you choose.
2. One contractor’s order in your books: from the supplier to the return
One order, five stops, one new line on the journey card at each.
Stop 1: The boxes arrive from the supplier
Record them on a purchase invoice in the supplier’s name, in the unit of the box and at its purchase price, and Qoyod counts the stock in the base unit.
Stop 2: The contractor asks for a quotation
Create a quotation with the boxes and the delivery service, set its expiry date, change the price on a line if you agreed on another, then send it to the customer.
Stop 3: The customer pays a deposit
Record the amount as a standalone receipt in his name, and it stays unused until you allocate it to the invoice.
Stop 4: The order is confirmed and the invoice is issued
Approve the quotation and turn it into a sales invoice, then allocate the deposit to it, and what is still due shows.
Stop 5: Unopened boxes come back
Record what the contractor returned with a credit note, and the quantity goes back to stock and the customer’s balance goes down.
3. Accounting Software for Ceramics and Sanitary Ware in Jordan: what Qoyod covers in your shop
Electronic invoicing and integrated accounting in one system. And here are six more jobs Qoyod covers in your shop, from the units of an item to the showroom and the warehouse.
Two units for one item
Set the item’s base unit, such as the square metre, then add unit conversion: one box equals a number of square metres. You set the purchase price and the selling price of each unit yourself, so the price of the box is not worked out from the price of the metre. The units of the item show on the invoices. Qoyod does not support a price list for each customer, so you change the price on the invoice line or the quotation line.
Colour and size for each combination
Create attributes such as colour and size and link them to the product, and each combination becomes a sub-product with its own code, and you follow its balance.
A quotation before the invoice
Give the contractor a quotation with an expiry date, and send it to him or export it to PDF. When the order is confirmed, turn it into a sales invoice. A quotation does not affect stock, the quantities are deducted when it becomes an invoice, and it converts only if the quantities are available.
Deposits and part payments
Record the deposit as a standalone receipt in the customer’s name, with no invoice, then allocate it to the sales invoice later. Record part payments on a credit sale invoice, follow what is left in the customer statement, and compare customer debts across periods in the ageing report. The details are in our guide to receipt vouchers and invoices in Jordan.
Delivery and installation on an invoice
Add delivery and installation as a service with its price and tax, and issue a sales invoice for it with the goods or on its own. Print the delivery note from the sales invoice.
A showroom and a warehouse
Add the showroom and the warehouse as two locations, transfer stock between them, and follow each item’s quantity in each location in the product locations report. You can set which locations each user sees with permissions. The number of locations depends on your subscription, so ask sales what fits your shop.
4. Ceramics and sanitary ware shops and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, sales and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- The quantity of each item in each location.
- Your quotations and the status of each.
- What you have collected and what each customer still owes in their statement.
- Each supplier’s balance and what you have paid them.
What your accountant reviews
- Purchase and sales invoices, receipts and credit notes.
- The journal entries of stock counts and transfers in the journal book report.
- Income statement, balance sheet, trial balance and ageing reports.
- The cost of each item by the average method in the product cost and margin report.
- Report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your shop’s books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a ceramics shop with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your shop branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a ceramics and sanitary ware shop have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I buy ceramics by the box and sell them by the square metre?
Open Products and costs, add the item as a product, and set its base unit of measure, such as the square metre, which is the unit the stock is counted in. Then go down to the Unit conversion section, press Add more, choose the box, add it to the units of measure if it is not there, and enter how many square metres it equals, and the purchase price and selling price of the box. The units of the item show on purchase invoices, sales invoices and quotations. You set each price yourself, so Qoyod does not work out the price of the box from the price of the metre. And if the item already has operations, you do not change its base unit: you add further units only.
How do I give a contractor a quotation and turn it into an invoice?
Open Sales, then Quotations, and press New quotation. Choose the customer, set the issue date and the expiry date, add the goods and services, and change the price on a line if you agreed on another. Then save it as a draft, or save and approve it if you have the approval permission, otherwise it shows as awaiting approval. Send it to the customer or export it to PDF. When the order is confirmed, choose Convert to invoice, which is available for an approved quotation only, and its status becomes Invoiced. A quotation does not affect stock before it is converted, and it converts only if the quantities are available.
How do I deal with boxes that come back and tiles that break?
For a return, issue a credit note on the sales invoice, in full or in part, and the quantity goes back to stock and the customer’s balance goes down; to replace the item, issue a new invoice for the replacement. For breakage in the warehouse, open Products and costs, then Stock count, press Create a stock count, and choose the location first. Choose the income account for a surplus and the cost account for a shortfall, such as a damaged goods account that you add to the chart of accounts beforehand, enter the actual quantity, and the difference shows. After you save, you review the entry in the journal book report.
More detail in our guide to exchanging goods in JoFotara
Does Qoyod track production batches or load shipping and customs costs onto an item?
Qoyod is accounting software, and what we show on this page is invoices, quotations, receipts, balances, and stock locations, transfers and counts. It does not track batch numbers, and it does not load shipping and customs costs onto an item directly: you record them in an expense account, or spread them yourself over the unit price when you record the purchase invoice. It works out an item’s cost by the average method. So ask sales what fits your shop.
That brings the shop’s accounts together in one place: the units of each item, the contractors’ quotations, what you collected up front, and what came back.
