Timber by its unit, the service by its line, the credit sale by its statement.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, you sell timber in more than one unit, you invoice cutting and delivery, and you follow what your customers owe in Qoyod.
Accounting software for timber shops in Jordan starts with one invoice: timber sold in more than one unit, cutting and delivery added to it as lines, and a customer who pays later. In a timber shop in Amman, Zarqa or Irbid you sell boards, beams and plywood to carpenters, contractors and workshop owners, and you may import some of it and sell on credit. Set up each item’s selling units, add cutting and delivery as two services, issue the quotation and convert it to an invoice, and follow each customer’s statement.
1. Where does a timber shop’s money scatter?
Before you choose accounting software for a timber shop in Jordan, look at where your shop’s numbers live today: the unit of each item, the cutting on each order, each customer’s price, and what your customers have not paid.
A board sold in more than one unit
One carpenter asks for a whole board, another for a square metre and a third for a cubic metre, so the units blend in your books.
With Qoyod: add a second unit to the item with a fixed relation to its base unit, and its units show on the invoice.
Cutting and delivery without a line
The board is cut and the order is delivered, and the invoice shows it only as a quick estimate.
With Qoyod: define cutting and delivery as two services, and add them as lines at a price you can change on the invoice.
A customer’s price kept in memory
The agreed price changes from one customer to another, and the seller keeps it in his head.
With Qoyod: fix the agreed price in a quotation, and convert it to an invoice with its details.
A credit sale nobody can see
The carpenter and the contractor buy on account, and nobody can quickly tell what each owes.
With Qoyod: open the customer statement, and review the customer ageing report.
2. One contractor’s order in your books: from the quotation to the receipt
One order, five stops, one new line on the order’s numbers card at each.
Stop 1: You set the item’s units
Add a second unit to the item, set how many of its base unit it equals, and the selling price of each unit.
Stop 2: You issue the contractor a quotation
Add the items and services at the agreed prices, and set the date the quotation expires.
Stop 3: You convert it to an invoice
Press “Convert to invoice”, and the details move to the invoice, the quotation status becomes “Invoiced”, and the quantities leave stock when the invoice is made.
Stop 4: You print the delivery note
After the invoice is approved, print the delivery note, which records that the goods were handed to the customer.
Stop 5: You collect and follow the balance
Record what the customer pays as a receipt and allocate it to the invoice, then check their statement.
3. Accounting Software for Timber Shops in Jordan: what Qoyod covers in your shop
Electronic invoicing and integrated accounting in one system. And here are six more jobs Qoyod covers in your shop, from selling units to import shipments.
Units of measure and unit conversion
Choose a type for each unit of measure: “unit of measure”, “weight”, “working hours”, “length / distance”, “area” or “volume”, and add the units you need, such as the board, the linear metre, the square metre and the cubic metre. An invoice cannot be saved while a line has no unit.
To add a second unit to the same item, open “Unit conversion” and set how many of the base unit it equals, so a board equals 3 m², for example, and enter each unit’s purchase price and selling price yourself, because Qoyod does not work them out from the base unit’s price. All of an item’s units show on invoices, quotations and purchase orders, and stock is counted in the base unit.
Once an item is used in operations, you cannot edit its base unit, so you add units to it instead. Unit conversion is available according to your subscription, so ask sales what fits your shop.
Timber types and sizes as items
Add each type, size and thickness as its own item with its name, code and category, such as “White MDF 18 mm”, and set the default purchase and selling prices, which you can change on the invoice. You import items from an Excel file instead of entering them one by one.
The product locations report shows each item’s quantity in each location. You can add fields of your own to products, such as origin or grade, up to five fields.
Cutting and delivery as services
Define each as a product of the type “service” in a category you choose, with a unit of measure, a default selling price and a revenue account, and no purchase price. Add them as lines on the timber invoice, and change the price on the line if you agree on another. A service is not stored, so it has no stock balance.
After the invoice is approved, print the delivery note. Each invoice has one delivery note in a fixed format that cannot be edited, and you can show services and non-stocked products on it by turning on the option to show non-stocked products and services in the delivery note, in the sales invoice settings.
The quotation, then the invoice
Issue the contractor a quotation with the items, the services, an expiry date and your notes, then press “Convert to invoice”, and its details move to the invoice, which you can edit before saving, and the quotation status becomes “Invoiced”. A quotation does not affect stock, so quantities leave stock when it is converted to an invoice.
Qoyod does not invoice one quotation into several invoices directly, so you add the part you want to invoice as a sales invoice by hand. It does not support a price list for each customer, so you write the agreed price on the quotation or invoice line. You can allocate the invoice to the contractor’s project. Quotations and projects are available according to your subscription, so ask sales what fits your shop.
Credit sales and the customer statement
Record what a customer pays as a receipt you allocate to one invoice, or to several invoices with a single receipt, and the details are in our guide to receipt vouchers and invoices in Jordan. Then open their statement to see what you have collected and what is left. The customer ageing report shows what has not been paid by comparing weekly, monthly, quarterly or yearly periods, and it does not split it into day buckets.
Qoyod does not offer setting a credit limit for a customer, so check their statement before you sell on credit.
Import shipments and their cost
Record each shipment as a purchase invoice in its supplier’s name, and set the foreign supplier’s currency. Qoyod does not load shipping and customs onto the item by itself: record them as expenses in their own accounts, or spread each unit’s share by hand and enter the unit price after adding it when you record the purchase invoice.
Qoyod works out an item’s cost by the average method, and the product cost and margin report shows it by location.
4. Timber Shops and the National Invoicing System
Discuss your shop’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases, assets and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, their view on accounting software comes before your decision. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- Quotations, their status and their expiry date.
- The quantity of each item in each location.
- What you have collected and what each customer still owes.
- Purchase shipments and what you have paid each supplier.
What your accountant reviews
- Sales and purchase invoices and customer and supplier receipts.
- The journal entries of stock transfers and counts in the journal book report.
- Income statement, balance sheet, trial balance and ageing reports.
- The cutting machines, equipment and vehicles as fixed assets, their depreciation and book value.
- Report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your shop’s books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a timber shop with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a timber shop have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I sell a board in more than one unit under one item?
Open Products and costs and add the item, and set the base unit of measure, preferably the smaller one so you avoid fractions in counting, selling and buying. Then scroll down to Unit conversion and press Add more, choose the other unit in One unit of, enter in Count how many of the base unit it equals, and enter the unit’s purchase price and selling price. All of the item’s units show on invoices, quotations and purchase orders, and stock is counted in the base unit. You enter the relation between the two units yourself for each item, so each size and thickness has its own item and its own relation. You cannot edit the base unit once the item is used in invoices or stock movements, so add units to it, or archive the item and create another with the right unit. Unit conversion is available according to your subscription, so ask sales which subscription includes it. Working out a quantity from a board’s length, width and thickness is not shown on this page.
How do I record an imported timber shipment and load shipping and customs onto it?
Record the shipment as a purchase invoice in the name of a supplier whose currency you have set. Qoyod does not load a shipping or customs expense onto the item directly, and there is no procedure that does it. So record the expense in the expense accounts on its own, or spread it over the units yourself: divide the expense by the number of units, add the result to the unit price, and enter the new price when you record the purchase invoice. If you buy 100 units at 50 each and the shipping comes to 500, divide 500 by 100 to get 5, and enter 55 as the unit price. Qoyod works out an item’s cost by the average method from purchase invoices, and you review it in the product cost and margin report. Editing cost prices by hand needs care so that the report stays accurate.
How do I record cutting and damaged stock?
Cutting is a service you add as a line on the customer’s invoice, and a service is not stored. To keep the output of cutting as its own stocked item, create a stocked composite product, add the item it is cut from as a component with its quantity, then open Manufacturing orders and create an order for the quantity. The component’s value moves from stock to the temporary manufacturing account, then to the composite product when you complete the process, and Qoyod works out its average cost. Composite products and manufacturing orders are available according to your subscription, so ask sales which subscription includes them. Whatever is missing or damaged, you record in Stock count: choose the location and enter the actual quantity, and Qoyod works out the difference and records it as an entry, and you choose the cost account for the shortfall. Working out a waste percentage for each cut and the yield of a board is not shown on this page, so ask sales what fits your shop.
Does Qoyod track each board or log by number and grade?
No. The serial number in Qoyod is a unique code for each item, not for each unit of it, and Qoyod does not track batch numbers. If you want to follow one log or one shipment, add it as its own item with its code, and its movements and cost show from its purchase invoice. You can record the grade or origin in an additional field on the product, up to five fields for products. Qoyod works out an item’s cost by the average method, and first in, first out is not available. Grading timber within a single item and reports by grade are not shown on this page.
That brings the timber shop’s accounts together in one place: its timber units, its services, and each customer’s statement.
