Know what is left of each unit’s rent.
Its rent, its deposit and its upkeep in one place, once you record them against it.
Accounting software for property management and rentals in Jordan starts with one question: how much of this unit’s rent is left after what was spent on it? In a building with several apartments, one unit’s books are scattered across its contract, its rent invoice, what its tenant has paid and its maintenance bill. Add each unit or building to Qoyod as a project, then link its invoices and expenses to it.
1. A month in a portfolio of units
Before you choose accounting software for property management and rentals, look at where one unit’s numbers live today: its contract, each month’s rent and what you spent on it.
Which rent for which unit?
Rent invoices pile up in one file, so what is left of each unit never shows.
With Qoyod: add the unit or building as a project, and link its rent invoices and expenses to it.
A deposit with nowhere to go
The tenant pays a deposit at signing, before any invoice, and you do not know where to record it.
With Qoyod: record it as a receipt voucher from the tenant with no invoice, and it stays unused until you allocate it to an invoice.
A due date forgotten
The rent’s due date passes and the tenant does not notice.
With Qoyod: turn on the customer payment reminder by email, and set the number of days before the due date.
Upkeep with no unit
You pay the plumber or the electrician and cannot tell which unit to charge it to.
With Qoyod: record it as an expense and link it to the unit’s project.
2. A unit’s journey through your portfolio
One apartment, five stops, from signing its contract to the result of its month. You see a new number on its card at each stop.
Stop 1: The unit file opens
Add the unit as a project in Tasks and Projects, write the contract number, its start and end dates and its value in it, and attach a copy of the contract.
Stop 2: The deposit arrives
Record what the tenant pays at signing as a receipt voucher from the tenant with no invoice, and it stays unused until you allocate it.
Stop 3: The rent invoice is issued
Issue the tenant a sales invoice with a “Rent” service line, in a unit of measure you name “month”, link it to the unit’s project, and set the number of days to remind the tenant to pay before the due date.
Stop 4: Its upkeep is recorded
Record the plumber’s or the electrician’s bill as a purchase invoice, a simple invoice or a manual journal entry, in the “Additional information” tab of the invoice or entry, by choosing the unit’s project.
Stop 5: Its result shows
The unit’s result shows in the income statement, filtered by project from Advanced Analysis, and it includes what you recorded against it.
3. Accounting Software for Property Management and Rentals in Jordan: what Qoyod covers in your portfolio
E-invoicing and accounting, integrated in one system. Here are six more jobs Qoyod covers in your portfolio, for your units and your tenants.
A file for each unit
Create a project for each unit or building, link its rent invoices and expenses to it, then view the income statement filtered by that project. Make a project private so only chosen users see it.
Rent as a service
Add rent as a service that is sold and not stored, name its unit of measure “month”, set its revenue account and its default price, and change the price on each invoice.
Deposits and advance payments
Record the amount as a receipt voucher from the tenant before the invoice, and allocate it later to any invoice. To return a payment the tenant made in advance, create a disbursement voucher for them.
A payment reminder for the tenant
Turn on the customer payment reminder by email in the sales invoice settings, and set the number of days before the due date. The reminder goes to the email saved in the tenant’s record.
Upkeep on each unit
Record maintenance as a purchase invoice, a simple invoice or a manual journal entry against the unit’s project, and compare units or periods with Advanced Analysis.
An account for each tenant
Record the tenant as a customer, record the rent on account, and follow what they owe from the customer statement and the customer ageing report.
4. Property management, rentals and the National Invoicing System
Discuss your position with your accountant.
Who must use e-invoicing in Jordan
Whether your business is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your tenants, rents and expenses, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant shares the decision
If you work with an accountant or an accounting firm, consult them before you choose the software. The question “is my activity exempt from invoicing?” is answered by the Department and your accountant, while your portfolio’s books belong in Qoyod.
What you see
- The result of each unit, once you record its invoices and expenses against it.
- What each tenant has paid and what they still owe.
- Deposits, and how much of each has been allocated.
What your accountant reviews
- Sales and purchase invoices, and receipt vouchers.
- Income statement, balance sheet, trial balance and ageing reports.
- Report exports to Excel and PDF.
- If your business must issue invoices: the JoFotara status of each one.
- How to record rent that you collect on behalf of a property owner, if you manage the property for them.
Add your accountant as a user on your account, with the role and permissions you set.
6. Other Qoyod products
Your books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a property management company with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your company branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a property manager or a landlord have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
Does a lease contract replace an invoice?
Article (13) of the Regulation for Organizing and Controlling Invoicing Affairs, in its 2023 consolidated version, provides: “Notwithstanding what is stated in this Regulation, lease contracts that contain the data and information specified in Article (5) of this Regulation are accepted instead of invoices.” Whether it applies to your contract and to the fees you charge is for the Department and your accountant to answer. Qoyod has no direct feature for adding contracts. What you can do is use a project instead: record the contract number, its start and end dates, its value and its details in the project, and link your invoices and expenses to it.
Do I record a deposit before the rent invoice?
You can. Record it as a receipt voucher from the tenant with no invoice, and it stays unused until you allocate it to a sales invoice, whose status then becomes partially paid or paid. If you want to undo an allocation, you can do it from the voucher or from the invoice. To return a payment the tenant made in advance, create a disbursement voucher for them. How to treat it in your books is for your accountant to decide.
How do I see what is left of each unit’s rent?
Link every expense and every rent invoice to the project that stands for the unit, then open the income statement, choose Advanced Analysis and select the project. Its result shows what you recorded against it, and anything not linked to the project does not appear in it.
Does Qoyod issue the monthly rent invoices by itself, or a statement for each owner?
Yes for rent invoices: Qoyod has a Recurring Transactions feature that creates sales invoices on a schedule you set, and you choose the status of the invoice it creates: draft, pending approval or approved. Statements for each owner, settling owners’ shares and an owner’s own portal are not shown here, so ask sales what fits your company.
Is the Projects feature available in my plan?
Ask sales whether it is available in your plan. If you see an “upgrade your plan” message when you open Tasks and Projects, it means the feature is not available in your current plan.
That completes the unit’s numbers: its file, its deposit, its rent invoice, its upkeep and its result. That answers the first question.
