One box. Two accounts.
Whether your shop is exempt from the invoicing mandate today or required to issue invoices, each item has its own balance in its own unit, and each supplier and customer has an account.
Accounting Software for Pharmacies in Jordan starts with one question: how much of this box is left, and what is its account with the supplier and with the customer? In a pharmacy, from Amman to Zarqa, you buy the box and sell the strip, and your regular customer takes items on account. Add the item in Qoyod with its base unit, then add unit conversion: one box equals a number of strips, and you set the purchase price and selling price of each unit yourself.
1. A day in a pharmacy
Before you choose accounting software for a pharmacy in Jordan, look at where one box’s numbers live today: the supplier’s invoice, a stocktake sheet and the book of customer accounts.
A box you buy and a strip you sell
You pay for the whole box and sell it strip by strip, so the figures get lost between the two units.
With Qoyod: set unit conversion on the item, and Qoyod counts stock in the base unit.
Which supplier still has a balance with you?
Items reach you from more than one supplier, and their balances sit in their own statements, not in your books.
With Qoyod: record the purchase invoice under the supplier, and review the supplier’s balance and what you have paid.
A customer who takes items on account
Your regular customer takes items today and pays later, so the amount stays in memory rather than in the books.
With Qoyod: issue a credit sales invoice, record each payment with a receipt voucher, and follow the balance in the customer statement.
An item comes back after the sale
A customer returns an item from an invoice, and the books do not know.
With Qoyod: the item returns to stock with a credit note, and the customer’s balance goes down.
2. A box’s journey through your pharmacy
One box, five stops, one new number on its journey card at each.
Stop 1: It arrives from the supplier
Record the box’s purchase on an invoice under the supplier and pay part of it, so the rest stays in the supplier’s balance.
Stop 2: It turns into strips
In our example you add the box as a large unit equal to 3 strips, with its own prices, and stock is counted in the strip, the unit you sell.
Stop 3: It is counted by barcode
Add the item to a stock count with a barcode reader and review its balance.
Stop 4: It is sold on a customer’s account
Issue your customer a credit sales invoice for the strips they took, and they appear on the customer’s balance.
Stop 5: The customer pays part
Record the payment with a receipt voucher, and follow what remains in the customer statement.
3. Accounting Software for Pharmacies in Jordan: what Qoyod covers in your pharmacy
E-invoicing and accounting, integrated in one system. Here are six everyday jobs Qoyod covers in your pharmacy, from the supplier to the customer’s account.
Box and strip
Set the item’s base unit and add unit conversion: one box equals a number of strips. If your unit is not in the list, add it.
Suppliers and their balances
Buy your items from each supplier on a purchase invoice, and review the supplier’s balance and what you have paid.
An account for each customer
Issue a credit sales invoice, record payments with a receipt voucher, and follow the customer’s balance in the customer statement and the customer ageing report.
Stock counts with a barcode reader
Add items to a stock count quickly with a barcode reader, and a periodic count shows you the slow-moving items.
Item cost and margin
The product cost and profit margin report shows each item’s cost and margin, and the cost shown is the average cost.
Branches and stock
Add your locations, from the pharmacy to the warehouse and branches, transfer stock between them, and set each user’s permissions by location.
4. Pharmacies and the National Invoicing System
Discuss your pharmacy’s position with your accountant.
Who must use e-invoicing in Jordan
Whether your shop is exempt from the invoicing mandate or required to issue invoices, Qoyod keeps the books for your stock, purchases and cash, and it is integrated with the National Invoicing System (JoFotara) for when you need it.
5. Your accountant and the same books
If you work with an accountant or an accounting firm, make the software you choose one they can read before you decide. The question “is my activity exempt from the invoicing mandate?” belongs with your accountant and the Department. The books belong in Qoyod.
What you see
- The balance of each item in its base unit.
- What you owe each supplier, and what you have paid.
- What each customer still owes on their account.
What your accountant reviews
- Purchase invoices and sales invoices.
- The income statement, balance sheet, trial balance, and the ageing of customer and supplier debts.
- Reports exported to Excel or PDF.
- The JoFotara status of each invoice, if your shop must issue invoices.
Invite your accountant as a user on your account, with the role and permissions you choose.
6. Other Qoyod products
Your pharmacy’s books run on Qoyod Accounting. For your team there is another Qoyod product: Qoyod HR, on its own subscription.
Qoyod HR
For a pharmacy with a team in more than one branch.
Qoyod HR is available to businesses in Jordan. The connection to Qoyod Accounting is now available.
- Attendance across all your shop branches.
- Leave management.
- Payroll with allowances and advances.
7. Frequently asked questions
Does a pharmacy have to issue invoices through the National Invoicing System (JoFotara)?
The e-invoicing mandate covers every seller of goods or provider of services, not only those registered for General Sales Tax, except for activities that the Invoicing Affairs Instructions exempt under set conditions. A seller that is not registered issues an income invoice. Mandatory application has been in force since 1 April 2025, with oversight steadily tightening. Other sectors were added to the list in Article (4) of the Invoicing Affairs Instructions by later amendments, so it is not a closed list. Check the text in force for your activity with the Income and Sales Tax Department.
More detail in our guide to the JoFotara exemption
If a business is not required to issue invoices, does that mean it pays no sales tax?
Not by itself. An exemption from the provisions of the Invoicing Regulation, where one applies, does not on its own exempt anyone from General Sales Tax or income tax, each of which has its own law. Check your tax position with your accountant.
How do I buy by the box and sell by the strip in Qoyod?
Set the item’s base unit, which is the unit stock is counted in, then add unit conversion: one box equals a number of strips. You set the purchase price and selling price of each unit yourself, and all of an item’s units appear on invoices. Choose the unit of measure with care, because it cannot be changed once the item has been used in an invoice or in stock.
Can I set a credit limit for a customer who buys on account?
No. Qoyod does not let you set a credit limit for a customer. What you follow is each customer’s balance in the customer statement and in the customer ageing report.
More in our guide to collecting a credit sales invoice in JoFotara
Does Qoyod track the expiry dates and batch numbers of medicines?
No. Qoyod has no tracking of batch numbers or expiry dates. What it offers is each item’s balance and movements in every location, and a periodic stock count that shows slow-moving stock before it expires. The expiry date is read from the packaging.
Does Qoyod handle prescriptions and insurance claims?
This page shows what Qoyod covers in your pharmacy’s books: invoices, stock, suppliers, customer accounts and reports. Prescriptions, insurance claims and medicine pricing are not covered on this page, so ask the sales team.
That completes the box’s numbers: its supplier, its strips, its count and its customer’s account. That answers the first question.
